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Absolutely.
In some situations, draft versions are considered as significant evidence of how a final version was arrived at, and so are preserved as records some or all of the time.
In other situations, draft versions are considered to represent a horrendous risk and are mandatorily deleted as soon as a final version emerges.
There is no general rule - it is a matter of choice, and of what your organisation is seeking to achieve.  The answer could easily depend on the kinds of records, rather than being fixed across the organisation.

Marc

-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Adele Picken
Sent: 14 May 2012 16:09
To: [log in to unmask]
Subject: Version Management for electronic records

Dear All,

My organisation is currently trying to develop guidelines for managing versions and we are trying to decide whether or not we should purge all previous versions of an electronic record once a document is finalised and declared a record. I wondered if anyone has already produced guidance on this for their organisation and could offer any advice?

Many Thanks,

Adele Picken

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