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This is an interesting one as the expenditure is probably reasonable to release, but I agree that card and individuals’ details may not be appropriate to release on security grounds. I wonder if an exemption like information provided in confidence may be relevant (really not sure off the top of my head), but essentially if you knowingly compromise a card or account, then you are being negligent and I would suggest that the terms and conditions associated with an account may well constitute that the information and card has been provided in confidence.

 

You could provide a list of expenditure perhaps mapped to salary grade, which would provide what they bought but only what grade bought it not whomever is involved?

 

Just a thought.

 

Simon Howarth.

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Broom, Doreen
Sent: 08 June 2011 10:32
To: [log in to unmask]
Subject: Re: [data-protection] Credit Card Holders - Personal Data?

 

Hi Steve

 

This is what we said re the card holders:

 

At Scottish Borders Council, Corporate Credit Cards have only been issued to the Directors of each Department and the Chief Executive.  It is very rare that the card holders physically use the credit card to make purchases. 

 

It is standard practice that the cards are usually used by administrative officers, with the authorisation of the card holder and budget holder, to make purchases over the internet, that are necessary to the delivery of council services, and (or) to take advantage of discounts available online.  In some cases payments can only be made over the internet.

 

Doreen

 

Doreen Broom

Data Compliance Officer

Scottish Borders Council

Resources Department  - BTS

Tel: 01835 826516

e-mail: [log in to unmask]

 

 

 

 

 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Cotterill, Steve
Sent: 08 June 2011 10:18
To: [log in to unmask]
Subject: Credit Card Holders - Personal Data?

 

Hi,

 

We are receiving many FOI requests for details of purchase card expenditure and names of card users.

 

Just using common sense I am against giving out names of users because there is other information already in the public domain that could quickly be used to to enable someone to pretend they are that card user (name and address of Council, Signatories on the account - it wouldn't take a genius to work this out). In fact the only thing they won't have is the actual card/card number. The FOI officer wants to release the post-holders titles rather than the names. However again having the post title you can quickly find out the name of the post-holder and therefore I believe it means it is personal data and therefore can be exempt from release or am I being too simplistic?

 

For example Mr Joe Bloggs, Works at Broxtowe Borough Council, Has post title of Admin officer and has access to Council Credit Card = personal data?

 

Any thoughts appreciated.

 

Steve

______________________________________________________________________________________________________________________

Stephen Cotterill

Procurement & Technical Officer Broxtowe Borough Council

 


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