I agree. Jamie is not acting in a personal capacity but in a
professional one on behalf of his employer. Although I'm not sure Jamie
meant he personally wanted a copy rather for his organisation? In which
case of course they should retain a copy.
Jane Holden
Corporate Services Officer
Legal Services
Barrow-in-Furness Borough Council
Town Hall, Duke Street
Barrow-in-Furness
Cumbria LA14 2LD
Tel: 01229 876452
Fax: 01229 876515
Did you know that under Freedom of Information Act 2000, an email can
form part of a response for information?
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From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Bradshaw, Phillip
Sent: 29 June 2011 22:21
To: [log in to unmask]
Subject: Re: [data-protection] Tape recordings during formal meetings?
I am with Maurice.
Imagine the outcry if it were suggested police interviewers were allowed
to demand / keep copies of tapes for their own personal records ...
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From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Maurice Frankel
Sent: 29 June 2011 18:32
To: [log in to unmask]
Subject: Re: [data-protection] Tape recordings during formal meetings?
Strictly on DP grounds, and excluding everything else (including
courtesy and the employer's internal rules etc), is Jamie's consent
necessary under the DPA before the other party can ask for a recording
to be made and for a copy to take away?
Presumably there is going to be quite a lot of Person 1's personal data
discussed, but relatively little of Jamie's - just the questions he asks
and the way he conducts a formal meeting on behalf of his employer, none
of which is likely to involve Jamie's own private life. Is it unfair in
DP terms for Person 1 to ask for a recording to made and a copy to be
given to him or her, given that this would be done openly and with
advance notice, he or she would seem to have a legitimate interest in
what is said, Jamie is acting on behalf of the employer and his
legitimate interests are unlikely to be greatly affected by a recording
of how he chairs a formal meeting? I don't see how, purely in DP
terms, the chair of the meeting is entitled to a veto over taping.
Obviously the employer gets to keep a copy, but does it automatically
follow that Jamie must also be entitled to a permanent personal copy of
the whole proceedings (as opposed to just his own contributions)
particularly if the meeting were to be discussing Person 1's problems
resulting from, say, psychiatric illness or disability?
Maurice Frankel
Campaign for Freedom of Information
www.cfoi.org.uk, http://twitter.com/CampaignFOI
On 29 Jun 2011, at 14:35, Broom, Doreen wrote:
Jamie
(a) If you give your consent.
(b) I would ensure that you stipulate before the meeting that
both parties should be entitled to a copy of the tape as it is your
personal information too, otherwise nobody gets a copy.
Regards,
Doreen
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Jamie Bateman
Sent: 29 June 2011 13:58
To: [log in to unmask]
Subject: Tape recordings during formal meetings?
I am about to conduct an internal formal meeting. I will be conducting
the meeting with a representative of HR.
The person (let's call them Person 1) who is the subject of the meeting,
will be accompanied by their union rep.
Person 1 has requested that the meeting is recorded onto tape and that
they are able to take that tape at the end of the meeting.
My questions are - under the DPA:
a) Is Person 1 entitled to make and keep a recording of the meeting
(Person 1 has requested this)?
b) Am I also allowed to take a copy of the tape at the end of the
meeting for my own records (as Person 1 has objected to this)?
Regards
Jamie
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