Print

Print


I am with Maurice.
 
Imagine the outcry if it were suggested police interviewers were allowed
to demand / keep copies of tapes for  their own personal records ... 

________________________________

From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Maurice Frankel
Sent: 29 June 2011 18:32
To: [log in to unmask]
Subject: Re: [data-protection] Tape recordings during formal meetings?


Strictly on DP grounds, and excluding everything else (including
courtesy and the employer's internal rules etc), is Jamie's consent
necessary under the DPA before the other party can ask for a recording
to be made and for a copy to take away? 

Presumably there is going to be quite a lot of Person 1's personal data
discussed, but relatively little of Jamie's - just the questions he asks
and the way he conducts a formal meeting on behalf of his employer, none
of which is likely to involve Jamie's own private life. Is it unfair in
DP terms for Person 1 to ask for a recording to made and a copy to be
given to him or her, given that this would be done openly and with
advance notice, he or she would seem to have a legitimate interest in
what is said, Jamie is acting on behalf of the employer and his
legitimate interests are unlikely to be greatly affected by a recording
of how he chairs a formal meeting?   I don't see how, purely in DP
terms, the chair of the meeting is entitled to a veto over taping.   

Obviously the employer gets to keep a copy, but does it automatically
follow that Jamie must also be entitled to a permanent personal copy of
the whole proceedings (as opposed to just his own contributions)
particularly if the meeting were to be discussing Person 1's problems
resulting from, say, psychiatric illness or disability?


Maurice Frankel
Campaign for Freedom of Information
www.cfoi.org.uk, http://twitter.com/CampaignFOI



On 29 Jun 2011, at 14:35, Broom, Doreen wrote:


	Jamie
	
	(a)          If you give your consent.
	(b)          I would ensure  that you stipulate  before the
meeting that both parties should be entitled to a copy of the tape as it
is your personal information too, otherwise nobody gets a copy.
	
	Regards,
	
	Doreen
	
	From: This list is for those interested in Data Protection
issues [mailto:[log in to unmask]] On Behalf Of Jamie
Bateman
	Sent: 29 June 2011 13:58
	To: [log in to unmask]
	Subject: Tape recordings during formal meetings?
	I am about to conduct an internal formal meeting. I will be
conducting the meeting with a representative of HR.
	The person (let's call them Person 1) who is the subject of the
meeting, will be accompanied by their union rep.
	Person 1 has requested that the meeting is recorded onto tape
and that they are able to take that tape at the end of the meeting.
	My questions are - under the DPA:
	a)      Is Person 1 entitled to make and keep a recording of the
meeting (Person 1 has requested this)?
	b)      Am I also allowed to take a copy of the tape at the end
of the meeting for my own records (as Person 1 has objected to this)?
	Regards
	Jamie
	
________________________________


	All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html

	Selected commands (the command has been filled in below in the
body of the email if you are receiving emails in HTML format):

	*	Leaving this list: send leave data-protection to
[log in to unmask]
<mailto:[log in to unmask]&BODY=LEAVE%20data-protection>  
	*	Suspending emails from all JISCMail lists: send SET *
NOMAIL to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20*%20NOMAIL>  
	*	To receive emails from this list in text format: send
SET data-protection NOHTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20data-protection%20NOHTML>  
	*	To receive emails from this list in HTML format: send
SET data-protection HTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20data-protection%20HTML> 

	All user commands can be found at
http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body
of an otherwise blank email to [log in to unmask]

	Any queries about sending or receiving messages please send to
the list owner [log in to unmask]

	(Please send all commands to [log in to unmask] not the
list or the moderators, and all requests for technical help to
[log in to unmask], the general office helpline)

	
________________________________


	
**********************************************************************

	This email and any files transmitted with it are privileged,
confidential and subject to copyright. Any unauthorised use or
disclosure of any part of this email is prohibited. If you are not the
intended recipient please inform the sender immediately; you should then
delete the email and remove any copies from your system.

	The views or opinions expressed in this communication may not
necessarily be those of Scottish Borders Council.

	Please be advised that Scottish Borders Council's incoming and
outgoing GSX email is subject to regular monitoring and any email may
require to be disclosed by the Council under the provisions of the
Freedom of Information (Scotland) Act 2002.

	
	
	
	 

	
**********************************************************************

	
	 
________________________________

	All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html

	Selected commands (the command has been filled in below in the
body of the email if you are receiving emails in HTML format):

	*	Leaving this list: send leave data-protection to
[log in to unmask]
<mailto:[log in to unmask]&BODY=LEAVE%20data-protection>  
	*	Suspending emails from all JISCMail lists: send SET *
NOMAIL to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20*%20NOMAIL>  
	*	To receive emails from this list in text format: send
SET data-protection NOHTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20data-protection%20NOHTML>  
	*	To receive emails from this list in HTML format: send
SET data-protection HTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET%20data-protection%20HTML> 

	All user commands can be found at
http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body
of an otherwise blank email to [log in to unmask]

	Any queries about sending or receiving messages please send to
the list owner [log in to unmask]

	(Please send all commands to [log in to unmask] not the
list or the moderators, and all requests for technical help to
[log in to unmask], the general office helpline)

________________________________


________________________________

All archives of messages are stored permanently and are available to the
world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html

Selected commands (the command has been filled in below in the body of
the email if you are receiving emails in HTML format):

*	Leaving this list: send leave data-protection to
[log in to unmask] <mailto:[log in to unmask]&BODY=LEAVE
data-protection>  
*	Suspending emails from all JISCMail lists: send SET * NOMAIL to
[log in to unmask] <mailto:[log in to unmask]&BODY=SET *
NOMAIL>  
*	To receive emails from this list in text format: send SET
data-protection NOHTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET data-protection NOHTML>  
*	To receive emails from this list in HTML format: send SET
data-protection HTML to [log in to unmask]
<mailto:[log in to unmask]&BODY=SET data-protection HTML>  

All user commands can be found at
http://www.jiscmail.ac.uk/help/commandref.htm and are sent in the body
of an otherwise blank email to [log in to unmask]

Any queries about sending or receiving messages please send to the list
owner [log in to unmask]

(Please send all commands to [log in to unmask] not the list or the
moderators, and all requests for technical help to
[log in to unmask], the general office helpline)

________________________________


**********************************************************************
Privileged/Confidential Information may be contained in this message. If you are not the addressee indicated in this message (or responsible for delivery of the message to such person), you may not copy or deliver this message to anyone. In such case, you should destroy this message and kindly notify the sender by reply email. Please advise immediately if you or your employer does not consent to Internet email for messages of this kind.  Opinions, conclusions and other information in this message that do not relate to the official business of the Council of the City and County of Cardiff shall be understood as neither given nor endorsed by it.  All e-mail sent to or from this address will be processed by Cardiff County Councils Corporate E-mail system and may be subject to scrutiny by someone other than the addressee.
**********************************************************************
Mae'n bosibl bod gwybodaeth gyfrinachol yn y neges hon. Os na chyfeirir y neges atoch chi'n benodol (neu os nad ydych chi'n gyfrifol am drosglwyddo'r neges i'r person a enwir), yna ni chewch gopio na throsglwyddo'r neges. Mewn achos o'r fath, dylech ddinistrio'r neges a hysbysu'r anfonwr drwy e-bost ar unwaith. Rhowch wybod i'r anfonydd ar unwaith os nad ydych chi neu eich cyflogydd yn caniatau e-bost y Rhyngrwyd am negeseuon fel hon. Rhaid deall nad yw'r safbwyntiau, y casgliadau a'r wybodaeth arall yn y neges hon nad ydynt yn cyfeirio at fusnes swyddogol Cyngor Dinas a Sir Caerdydd yn cynrychioli barn y Cyngor Sir nad yn cael sel ei fendith. Caiff unrhyw negeseuon a anfonir at, neu o'r cyfeiriad e-bost hwn eu prosesu gan system E-bost Gorfforaethol Cyngor Sir Caerdydd a gallant gael eu harchwilio gan rywun heblaw'r person a enwir.
**********************************************************************


-- 
Scanned by iCritical.


^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
     All archives of messages are stored permanently and are
      available to the world wide web community at large at
      http://www.jiscmail.ac.uk/lists/data-protection.html
     If you wish to leave this list please send the command
       leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
 Any queries about sending or receiving messages please send to the list owner
              [log in to unmask]
  Full help Desk - please email [log in to unmask] describing your needs
        To receive these emails in HTML format send the command:
         SET data-protection HTML to [log in to unmask]
   (all commands go to [log in to unmask] not the list please)
    ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^