Is this not the kind of transfer that GCSX was designed for? Demanding you send a floppy via post seems a strange idea given, as you say, their recent history.
Peter Dinsdale
Information Security Officer (Compliance)
Tel: 0191 222 6950
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Phil Bradshaw
Sent: 15 June 2011 17:24
To: [log in to unmask]
Subject: [data-protection] HMRC and personal data
I have been consulted by my payroll team.
I am told that HMRC require us to export P11d information (which from a tax perspective is about mileage claims and includes staff personal data), and this gets placed on floppy disk (cd's not allowed !) and sent "via post" to HMRC. As far as can be discerned there is no encryption being used. The HMRC website says that the files must not be "compressed" - whatever that means - and why, since there should never be any issues with lossless compression or encryption as the "original" file can be duplicated.
Has anyone come across this. I am amazed, in view of history, that HMRC sanction this. I am still trying to get chapter & verse from HMRC but they are rather unresponsive at the moment. I can of course use a traceable courier service if it would place us in breach of our tax obligations to delay the info. , but even that places me in breach of our own policy which is now quite clear : "where possible avoid the use of removable media for the storage or transfer of personal data and where this is not possible use an appropriate level of encryption ".
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
