To be slightly contentious
Whilst I agreeing with Peter and have
always considered invoices in the just destroy class.
I was mulling on a sleepless night [better
than counting sheep] how much useful information has been pulled historically
from old invoices and accounts and wonder if, in this electronic age, should
things like invoices be moved to a random sample 5% destroy class?
Although I suppose I could now work
on a list of pc puddings?
Regards
David
Flintshire County Council/Cyngor Sir y Fflint
Tel/Ffon 01352 702178
Michelle
Liz is right, it's sometimes valuable to involve creators in the disposal
process but not for routine transactional records covered by an up-to-date
schedule. There are two challenges, one of which - time to review
- she has
highlighted. The other is familiarity. The person you ask to
do the review
may be unfamiliar with the particular business to which the records refer
and err on the side of caution 'just in case'.
In the days when I was directly involved in these things, we used the device
of setting a deadline: 'Please review but if we haven't heard from you
by
[date a month ahead] the records will be destroyed/transferred in line
with
the agreed schedule'. We enclosed the relevant extract from the schedule.
It worked pretty well by concentrating the reviewer's mind - silence was
taken as assent and doing nothing was not an option.
Peter Emmerson
Director
Emmerson Consulting Limited
Poplar House
5 School Street
Witton-Le-Wear
County Durham DL14 0AS
Office 01388 488865
Mobile 07516 744795
Emmerson Consulting Limited is registered in England No. 3607347.
Registered Office: 140 Coniscliffe Road, Darlington, County Durham, DL3
7RT
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message that do not relate to the official business of
Flintshire County Council shall be understood as neither
given nor endorsed by it or on its behalf, and consequently
Flintshire County Council shall bear no responsibility
whatsoever in respect thereof.
Deellir na fydd unrhyw safbwyntiau, na chynghorion, na
chasgliadau nac unrhyw wybodaeth arall yn y neges hon,
nad ydynt yn berthnasol i waith swyddogol
Cyngor Sir y Fflint, yn cael eu cynnig na'u cadarnhau ganddo
nac ar ei ran, ac felly ni fydd Cyngor Sir y Fflint yn derbyn
unrhyw gyfrifoldeb am y rhannau hynny o'r neges.
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