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There is always the creative commons http://en.wikipedia.org/wiki/Creative_commons aka copyleft worth looking into it. The ADS use a licence to allow the redistribution of data when the depositor deposits Gary From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Nick Boldrini Sent: 04 September 2009 13:37 To: [log in to unmask] Subject: Re: Scanning HER files Hi Paul and others on Copyright, I would be careful. As I understand it if you put stuff on the internet this counts as publishing in legal terms, and would need appropriate Copyright material. That said, there are precedents for dealing with the issue as they have at ADS Grey Literature library, OASIS, I think Worcestershire HER have done work on this, and I know there is a pilot relating to the Heritage Gateway underway, so it should be possible to sort. I think the key issue is that you need to have the Copyright holders agreement, and a standard comment in a spec may not be sufficient. The issue of Copyright for third party material I have no idea about, but assume the above people might? best wishes Nick Boldrini Historic Environment Record Officer Direct Dial (01609) 532331 >>> Paul Driscoll <[log in to unmask]> 04/09/2009 12:01 >>> We have scanned all our reports here at South Glos and are in the process of linking them directly into HBSMR through librarylink. We did this in house as we have a dedicated scanning unit from which we borrowed equipment. Our only other charges related to the scanning and orthorectifying of historic aerial photos and an unforeseen problem of extracting scanned documents from our document management system (the company who managed said system did not want to help with linking to HBSMR unless we paid a huge sum) and converting them to PDF (a task now thankfully complete). We have not OCRd our documents but there is software that OCR post-scanning so it can be accomplished at a later date. We have put everything into PDF on the advice of our IT team who suspect it to be the most future proof and the file type most people can open at the present time. As for copyright this has been an issue but I suspect that most council’s place a requirement for commercial units to deposit a copy of reports into HER, to be publicly accessible. I think there are problems using this commercially so I think if the information will be accessible online a disclaimer stating that this is for private/educational research is generally enough (don’t take that as legal advice though). The only problem may be where units have used copyrighted material in their reports or have taken images not from public highways that incorporate people’s houses or car registration numbers or even people themselves. Then I do not know who is responsible – the council for making them available or the unit for taking them in the first place? Paul Paul Driscoll Historic Environment Record Assistant Planning and Environment South Gloucestershire Council Civic Centre High Street Kingswood BS15 9TR Phone: 01454 862175 The South Gloucestershire Historic Environment Record, an invaluable archaeological resource is now online at www.heritagegateway.org.uk<http://www.heritagegateway.org.uk/> ________________________________ From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Jenny Hall Sent: 04 September 2009 10:42 To: [log in to unmask] Subject: Re: Scanning HER files Dear All, How are people dealing with issues of scanning other peoples copyrighted material? The grey literature reports that we write are our copyright usually, although could be the clients depending on the contractual agreements. The reports often contain other copyrighted material such as OS maps which we are licensed to use but where the license doesn't extend to others copying. Jenny ex SMR Manager, now running own business www.trysor.net<http://www.trysor.net> ----- Original Message ----- From: Rachel Salter<mailto:[log in to unmask]> To: [log in to unmask]<mailto:[log in to unmask]> Sent: Friday, September 04, 2009 10:13 AM Subject: Re: Scanning HER files Hi Nick, We've been having our grey literature scanned for a number of years - it was all set up before I started. We stick to the same people as they manage to turn around our reports in a matter of weeks. We send reports on an annual basis. They are scanned as PDFs so they are searchable and work with Library Link very well. We also have them on CD with a hyperlink from the index form to the report which is great for visitors. We also send copies to the libraries and museums to make them more widely accessible, although these are view and print only whereas the ones we hold in the office are open access. They always send a proof CD before writing the main ones. All the reports are given a unique ID number starting with the year they are published and they are all scanned at 300dpi and full colour. If i remember rightly our last bill was around £400 for the scanning and CDs, but this was only for about 50 reports. It varies each year. Hope this helps, Best wishes, Rachel Rachel Salter<mailto:Rachel%20Salter/PL/WSCC> | Historic Environment Record Officer, Environment and Heritage Team, Local Development Division, West Sussex County Council<http://www.westsussex.gov.uk/> Location: First Floor, Northleigh, Tower Street, Chichester PO19 1RH Internal: 82230 | External: +44 (0) 1243 382230 | E-mail: [log in to unmask]<mailto:[log in to unmask]> P Save the environment - think before you print. Nick Boldrini <[log in to unmask]> Sent by: Issues related to Historic Environment Records <[log in to unmask]> 04/09/2009 09:40 Please respond to Issues related to Historic Environment Records <[log in to unmask]> To [log in to unmask] cc Subject Scanning HER files Hi HERO's we are in the process of sorting out scanning of our HER files and DC files, and are soon to embark on a pilot project. I just wondered if any people had done this and had any advice on good companies/ones to avoid (off list for that I would suggest...), or other helpful tips? I also wondered if anyone had any specifications for scanning work they may have produced, as well as amounts of work to be done and prices quoted, that they would be happy to send us so we could pinch the good bits. We would be interested in this for HER files (reports etc) as well as DC stuff (applications and correspondence etc) that anyone would be willing to send thanks best wishes Nick Boldrini Historic Environment Record Officer Countryside Service Economic and Rural Services Business and Environmental Services North Yorkshire County Council County Hall Northallerton DL7 8AH Direct Dial (01609) 532331 Nick Boldrini covers archaeological development control work for Selby District ONLY. For all other districts archaeological development control, contact Lucie Hawkins Direct Dial: 01609 532316 [log in to unmask]<mailto:[log in to unmask]> Conserving North Yorkshire's heritage - encouraging sustainable access www.northyorks.gov.uk/her<http://www.northyorks.gov.uk/her> [cid:image001.jpg@01CA2D66.74EF14A0] Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk<http://www.northyorks.gov.uk/>. 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