With apologies for cross posting. This is an extract from Salon, the
newsletter of the Society of Antiquaries of London.


Appeal for volunteers from the Director of the Cologne archives

Dr Ulrich S Soénius, Director of the Stiftung Rheinisch-Westfälisches and
the Wirtschaftsarchiv zu Köln, has sent out the following circular letter
explaining the disaster recovery plan set in place by the organisation, and
appealing for specialist volunteers.

‘Interest in the fate of the Historical Archive in Cologne continues to
grow. Much help has been offered — hence this report and further information
on co-ordinating aid. Today [March 8] an archive crisis-team has been
assembled consisting of representatives of the city, the historical archive,
the professional fire-fighters of Cologne, the state archive of North
Rhine-Westphalia and restoration experts, which will advise and make
decisions on further steps of the recovery process.

‘On Wednesday, a large portion of the rubble-heap will be projected from the
rain that set in a couple hours later, by being covered by tarpaulins.
Delays occurred while a roof was constructed over the rubble; these had to
do with the uncertain stability of the school opposite. Only once that
stability had been assured could the construction of the roof be undertaken.
As of today, one third of the rubble heap has been stabilized by the roof;
the remaining portions of the roof are being prepared and will be erected in
the course of the next couple of days.

‘What has been saved, and how? First, from the areas of the site that had to
be cleared in order to allow for the construction of the roof and to search
for missing persons, fire-fighters excavated the archival materials by hand
— very carefully and according to established techniques. These materials
are undergoing a preliminary examination and then being packed up by
archivists, restorers, museum workers, and other specialists on site before
being readied for transport to the warehouse and/or packed for freezing. 

‘The condition is highly variable. Some of the materials have been damaged
considerably, but there are some files and even boxes of files that have
been completely preserved, and that could, in theory, be used again right
away. Wet materials have been set aside away from the accident site, in a
covered hall. All of the building debris that is being hauled away in trucks
is also going to be examined and sorted. At the moment we are negotiating
with the city administration for the use over the long term of a building
that is safe, climate-controlled and technically appropriate for the
conservation work that the archival materials need. 

‘On site, in addition to fire-fighters, rescue workers and other emergency
specialists, there is a team of 50 people in action, working around the
clock in three shifts seven days a week. The helpers include many colleagues
from Cologne archives and from other places as well. In the next few days,
the Archive School in Marburg will send more than 50 students, teachers and
other staff. The Fachhochschule in Potsdam has also offered help, which will
be arriving soon. Colleagues throughout the state and country are also
giving tremendous support.

‘Nonetheless, help is still needed, now and in the coming weeks — especially
from archive and conservation specialists. Offers of help are coming in from
all over the world. In order to ensure a better co-ordination, we would like
to channel the aid as follows:

‘1) Offers for shelving and storage units: please contact the
LVR-Archivberaturngs- und Fortbildungszentrum, attn Herrn Dr Arie Nabrings
<mailto:[log in to unmask]> . There the donated units will be pre-sorted and
transferred to the Historical Archive.

‘2) Offers of personnel (archivists): please contact me first
([log in to unmask]), as the representative of the Association of
German Archivists (VdA) on site. To facilitate all our work, please also be
sure to contact this address — [log in to unmask] — with information about
your position or that of your group. We need the following information:
first and last names, current position, address, telephone number, email
address and duration of your availability. Please understand that any
archivist who needs a place to stay overnight (we’ll help with this) should
count on spending at least three days here; otherwise the administrative
costs are prohibitively high. In particular the large archive
administrations are asked to [vet or oversee] an assembly of specialized

‘3) Offers of personnel (restorers): Please contact Bert Jacek
<mailto:[log in to unmask]>  with the same information as detailed

‘If you have already offered help, there is no need to contact us again. At
the moment, the priority is for personnel to join the teams involved in the
systematic and co-ordinated recovery of items from the rubble. Once this
work has been completed, we will move to working through the salvaged

‘The Historical Archive of Cologne, as an institution, did not collapse on 3
March 2009. We will all work to ensure that it receives a secure and
adequate new building, in which the previous holdings as well as new ones
can be used. The memory of Cologne, the Rhineland and the nation will have a


David Mander OBE

159 Alexandra Park Road

London N22 7UL

020 8889 4353

07970 215851