At my Acute Trust, we use the Dept of Health Retention Guidelines for our health records. For 'Children and Young People' the recommendation is to retain these records until the patient's 25th birthday, or 26th birthday if they were 17 at the conclusion of treatment, or 8 years after death. Certainly, our biggest and most costly cases are those that arise from damage during birth, so we are very careful about protecting the Trust (and indeed the patient) by holding records until the child has come to maturity. Anne Anne Gadsden Information Governance Officer North Cumbria Acute Hospitals NHS Trust (01228 814539) [log in to unmask] -----Original Message----- From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Simon Howarth Sent: 23 November 2007 22:33 To: [log in to unmask] Subject: Re: [data-protection] Child Protection records Sarah, I haven't looked anything up, but I believe there will be certain statutory requirements in terms of the Childrens' Act, and Acts that govern adoptions and children that are orphaned (I think the termed is "looked after by the authority", these days). I thought some of these records had to exist for more than 24 years? I would be very surprised at "3 years", and question when the timer starts for this. As if a record becomes inactive for any reason when the child is, say 7 years old, then the record could be destroyed and valuable information lost if they resurface at 10 or 11. However, if it was 3 years after the child turns 18, then that might be more acceptable, however I would still suggest a longer time period in case the child now turned adult raises some issues (abuse etc.), where such records would be important. I would talk to health and social care professionals and perhaps check for council/NHS retention guidelines to get a feel and see if the laws mentioned above are relevant (I think they will be, and I think there will be more of them). Regards, Simon Howarth. -----Original Message----- From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Priestley Sarah Sent: 23 November 2007 15:54 To: [log in to unmask] Subject: [data-protection] Child Protection records Hello All, I've been asked for advice from our Early Years training provider as to how long child protection records need to be kept. She has always taught that these should be kept until the child is 24 years old, but we've read in the Early Years Foundation Stage that they should be kept for 3 years. Can anyone point me in the direction of the correct answer? I don't want her to be advising too short a retention, but at the same time, storage is at a premium at some of these sites so they're eager to get rid of records as soon as possible. Thanks Sarah The information in this email is confidential and may be legally privileged. It is intended solely for the addressee. If you receive this email by mistake please notify the sender and delete it immediately. Opinions expressed are those of the individual and do not necessarily represent the opinion of Cambridgeshire County Council. 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