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Hi Brenda
We frequently get asked for files which are sensitive and extremely large (
2 filing cabinets is our current record). However, whilst legally we can
withhold for the reasons you suggest, we feel that a person in care should
know as much as possible about themselves as though they had not been in
care, in other words we have a parental responsibility to the individual,
and so we do release even though it will mean that we may be late on
disclosure.
     

Reagrds

Alan

Alan Stead
Service Manager-Information Governance 
Nottingham City Council
Guildhall
Burton Street
Nottingham NG1 4BT
Tel 0115.9154943

-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Brenda Scourfield
Sent: 13 August 2007 09:37
To: [log in to unmask]
Subject: [data-protection] Social Services files


We have received a SAR for a child care file. In these cases due to the 
sensitive nature of the data they are dealt with by Social Services but 
monitored by DP. Social Services have claimed -

copying all the files (of which there are a large number) would 
involve "disproportionate effort" as referred to in the guidance for social 
services p20 sec 5.29.

They have asked me to contact the data subject and ask exactly which part 
they wish to have as they are unwilling to copy everything for the reason 
above.
Has anyone else experience of this exemption under DP to not dislose/copy 
all data.

Thanks
Brenda

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