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Generally the guidance is that the decision on whether to keep drafts or not depends on the case, and the decision is taken by the author. For example, as a consultant I file any draft of any report which I send to a client, but destroy all others; and many public sector persons file copies of drafts they have submitted to their bosses, similarly. So, in general, it is up to the "author". Marc Fresko -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Robert Hogarth Sent: 27 May 2005 10:32 To: [log in to unmask] Subject: retention guidelines: drafts Hi Would appreciate some comments on disposing of 'drafts' from within an EDRMS. For instance a document goes through say five versions and a final version is declared a a 'record'. (Am noting the S.O.P. Guidelines 1.7.0 and Democratic Processes 1.5 from the RMS Guidelines) I advise deleting the five 'drafts' but metadata exists stating that the 'record' had previous versions. Should the previous versions be retained? Thanks for reading this