I'd be grateful for the list's opinion on the following:
I've received a SAR from a member of staff following an unsucessful
promotions attempt. The staff member specified that they were only
interested in documents relating to the promotions committee's
deliberations of their case.
As part of our promotions committee procedures members of the committee
are given sheets where they "rank" individuals, having read through the
individuals' submissions and any references. The promotions committee
members were not told in 2004 that their comments might be made
available to the individual concerned (something we are going to change
for the 2005 round). Because of this I decided that I would need consent
from the promotions committee members to show their ranking sheets to
the individual, most have agreed a few have not and they've been withheld.
The data subject has challenged my view on this by saying that the
process should be completely transparent, that there is no need for me
to ask for consent from the committee members and the ranking sheets
should be made available to him.
I would be grateful of the list's view on this ...
thanks
Gwenan
--
______________________________________________________________________
Gwenan Owen
Rheolwr Cofnodion y Brifysgol/University Records Manager,
Gwasanaeth Llyfrgell, Archifau a Rheoli Cofnodion/
Library, Archives and Records Management Service
Gwasanaethau Gwybodaeth/Information Services,
Prifysgol Cymru, Bangor/University of Wales, Bangor,
Ffordd y Coleg/College Road,
Bangor, Gwynedd LL57 2DG, UK
ffôn/tel: (01248) 38 2413
ffacs/fax: (01248) 38 8194
[log in to unmask]
______________________________________________________________________
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at : -
http://www.jiscmail.ac.uk/help/commandref.htm
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
