A vacancy exists for an Assistant in the Archives at
King’s College London. The post would particularly suit someone
seeking practical experience before enrolling for a postgraduate archives and
records management course.
See the job description below for details, and PLEASE don’t respond
directly to me, but to the contact address in the application procedure!
Clare Cowling
Records Manager
Archives & Corporate Records Services
Information Services & Systems
Room 203
The
Telephone 020 7848 2076
Fax 020 7848 2760
email [log in to unmask]
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Post
Title: Archives Assistant C09 |
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Department/Division: Information Services & Systems, Corporate
Archives & records Services
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Grade:
CRA3 |
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Responsible
to: Director of Corporate Archives & records Services |
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Reports to:
Archives Services Manager Responsible for:
There are no staff management responsibilities associated with this post |
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Main
Appointment Site:
The post will be based
initially at one of the College’s main sites, However it is requirement
of employment that the post holder be prepared to work at any additional or
different location owned or served by the College either on an on- going or
temporary basis after due consultation.
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To provide day to day user services by letter, email,
fax, telephone and in person, in a courteous, effective and efficient manner.
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To help provide first line records support to College
schools, departments and administrative sections.
Key goals
These will initially include:
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To contribute to the delivery of an efficient and
effective Archives Service
Goals are regularly reviewed as part of the College
business planning cycle.
Key links
These will include:
Within ISS
Outside ISS
User services:
General
All staff are expected to
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positively support equality of opportunity and equity
of treatment to colleagues and students in accordance with the College Equal
Opportunities Policy and guidance in relation to disability discrimination.
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Comply with College policy and available ISS
guidelines in respect of the Data Protection Act, Freedom of Information, Human
Rights and such other relevant legislation as may be enacted.
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Comply with such College policy and ISS guidelines as
may be implemented in relation to Information Security.
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help to maintain a safe working environment by:
-attending
training in basic and specialist health and safety requirements as necessary,
both on appointment and as changes in duties and techniques demand.
-following local codes of safe working practices and the College Health and Safety Policy.
Attend, support
and service as appropriate any relevant ISS or College committees, groups or
working parties where requested.
Liaise as agreed with
appropriate individuals and relevant government and national organizations
according to the needs of the post.
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undertake
such other duties within the scope of the post as may be requested by their
head of department.
Please note: This job description
reflects the core activities of the role and as the College and the post holder
develops there will inevitably be changes in the emphasis of
duties. It is expected that the post holder will recognise this and
adopt a flexible approach to work and be willing to participate in
training. If changes to the job become significant, the job
description should be reviewed formally by the head of department and the post
holder. The Personnel Department should then be consulted as to the implications
of the proposed changes.
Summary of Terms and Conditions of Service:
This
appointment is made under the KCL Terms and Conditions of Service for
Clerical/Secretarial staff, a copy of which is available from the Personnel
Department on request.
Period of Appointment: Permanent
Probation: 6 months
Salary: CRA3 between £13,953 - £16,071 per annum
plus £2,323
Annual Leave:
20
working days, plus public and bank holidays. Staff are entitled to six
additional closure days. Notification as to how these days are taken is
circulated at the start of the academic year.
Superannuation:
This
appointment is superannuable under the SAUL the employee's contribution
currently being 5% of salary. Staff already superannuated under the NHS
Superannuation Scheme may opt to remain in that scheme provided an application
to do so is received by the NHS scheme trustees within three months of
appointment to KCL. Alternatively staff may opt to participate in SERPS or take
out a personal pension. Please note that the College does not provide an
employer's contribution towards a private pension plan.
NB
- NHS Superannuation Scheme: Medical Schools are classed as “Direction
Employers” and some benefits of the NHS Scheme are not available to
Direction members. For further information please contact Mr R Bywaters,
Superannuation Manager, KCL, Waterloo Bridge House Telephone No: 020-7848-3273.
Medical:
This
appointment is subject to Occupational Health clearance. Should you be
offered this post you will be sent an Occupational Health Questionnaire along
with your contract of employment. When the Occupational Health Department have
evaluated your questionnaire and declared that you are fit for appointment,
your appointment will be formally confirmed.
Confidentiality:
Information
of a confidential nature must be kept strictly confidential and should never be
disclosed either inside or outside work. It should be noted that breach
of confidentiality is a serious offence which may lead to dismissal.
Training and Education:
KCL
recognises the importance of training in achieving its objective of pursuing
excellence in teaching, research and clinical practice through the activities
of its staff. We are committed to providing training for all members of
staff so that they can perform their jobs effectively and offering them
opportunities for further development. Most of training and development
will occur "on the job" but formal training opportunities are also
available within KCL associated Hospitals and through other external
organisations such as the
No Smoking Policy
Please
note that the College and associated Hospitals allow smoking in designated
areas only. Full policy details are available from the Personnel
Department.
Application procedure:
Should you wish to apply for
this position, please send a completed application form to quoting reference
no H3/QL/123/04: Personnel Department Fax: 020-7848
3798
.[log in to unmask] Closing date for applications
7 October 2004 |
Applicants with Disabilities
KCL
is keen to increase the number of disabled people it employs. We
therefore encourage applications from individuals with a disability who are
able to carry out the duties of the post. If you have special needs in
relation to your application please contact the Personnel Officer responsible
for the administration of the post.
Equal Opportunities
King’s College London is committed to promoting and developing
equality of opportunity in all areas of its work. In order to achieve this aim,
the College will seek to:
We very much regret that due to limited resources and the large number
of applications we currently receive, we are only able to inform shortlisted
candidates of the outcome of their application. If you do not hear from
us within three weeks of the closing date, please assume that you have been
unsuccessful on this occasion. We would like to assure you, however, that
every application we receive is considered in detail and a shortlist only drawn
up after careful reference to a detailed person specification. If
therefore, your application is not successful, we hope that you will not be
discouraged and will still apply for other suitable vacancies at KCL as and
when they are advertised.
Person
Specification
CRITERIA |
ESSENTIAL |
DESIRABLE |
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Education/Qualification
and Training |
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Good Basic Education |
a |
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Knowledge
Of/qualification in modern history |
a |
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ECDL |
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a |
Knowledge/Skills |
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Knowledge of procedures
for issuing and handling archives and records including awareness of
conservation and preservation issues and legal constraints |
a |
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Understanding of the
broad purpose of archival data on and offline |
a |
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Ability to undertake
historical research and research into semi current records to answer
enquiries Good basic IT skills |
a a |
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Understanding of cash
handling procedures |
a |
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Previous
experience |
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Ability to demonstrate
an aptitude to undertake work requiring sustained attention to detail and
flexibility in developing an enquiry strategy |
a |
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Personal
Characteristics/Other requirements |
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Courteous and efficient manner combined with an ability to enforce a
established procedures as necessary.
Good time management a
Excellent eye for detail a
Other requirements
Understanding of the requirement, legal and personal, for
confidentiality a
and discretion in
handling sensitive material.
Ability to lift cartons of archives and push loaded trolleys.
a
Willingness to use high ladders (up to 3 metres) a