Records Management Group
Annual General Meeting 1999
Date: Thursday 21 October 1999
Time: 10.30 - 16.00
Venue: London Metropolitan Archives, 40 Northampton Road, London, EC1R
0HB
Programme
10.15-10.30 Arrival and coffee/ tea
10.30-11.10 MLAC and the Society of Archivists - Mary
Clapinson, Chairman SoA
11.10-12.00 Data Protection Act 1998 - Gillian Whichelo,
Chairman RMG
12.00-13.00 Lunch
13.00-13.40 Disaster Prevention and Recovery - Keith Batchelor
13.40-14.20 BSI: Records Management Standards - Susan Healy,PRO
14.20-14.50 Tea/ coffee
15.00-16.00 Business Meeting
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Society of Archivists
Records Management Group
Annual General Meeting & Business Meeting
The Records Management Group Executive Committee invites you to the
1999 Annual General Meeting and business meeting at London
Metropolitan Archives, 40 Northampton Road, London on Thursday 21
October 1999 between 10.30 and 16.00.
Annual and Chairman's reports are attached as Word 6.0 and plain text
files.
There will be a 'mass mailing' (hard copy) to RMG members but any
replies electronically will save time and reduce the number of paper I
have to send out!
Chris Wilson
Secretary, Records Management Group
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Records Management Group AGM 1999
Name: ..............................
Organisation: ........................
Daytime Telephone number: ......................
I will/ will not be attending the RMG Annual General Meeting on
Thursday 21 October 1999
Please reply to Chris Wilson at Cambridgeshire Archives Service,
Cambridgeshire County Council, Box No. RES 1009, Room 023, Shire
Hall, Cambridge, CB3 OAP by Monday 11 October 1999.
Tel: 01223 717295 Fax: 01223 717201
Email: [log in to unmask]
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SOCIETY OF ARCHIVISTS
RECORDS MANAGEMENT GROUP
The Annual General Meeting will take place on 21 October 1999 at
London Metropolitan Archives, 40 Northampton Road, London, EC1R OHB at
14.00.
AGENDA
1. Apologies for absence
2. Minutes of last meeting
3. Matters arising
4. Annual report
5. Votes of thanks
6. Election of Executive Committee members
7. Resolutions from members
8. Any other business
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Society of Archivists
Records Management Group
Annual Report
Chairman: Gillian Whichelo (British Waterways)
Secretary: Chris Wilson (Cambridgeshire County Council)
Elected Members: Bridget Stockford (Burmah Castrol), Sally McInnes (National Library of Wales) Nicholas Cox, Phil Sawyer (BBC), Tom Mayberry (Somerset County Council), Sarah Cooley (Shropshire County Council), Mark Weaver (Nottinghamshire County Council), Rhys Griffith (London Metropolitan Archive), Bill Gage (W.Sussex County Council), Vicky Matthews (QAS Ltd), Alex Chambers (London Transport)
Council's Representative: Bruce Jackson (Lancashire County Council)
Sally McInnes: CDP
Rhys Griffith: Publications Panel
Gillian Whichelo: International Records Management Council, British Standard on Data Protection Guidelines, Membership & Registration Panel
Vicky Matthews: British Standard on Records Management
The Executive Committee has met 8 times since the last AGM
Number of members: 539
Events & Achievements
The Group has continued to be proactive in many of the key areas affecting our profession - as records managers and archivists - and has maintained its high profile within the Society with a membership of 539. Members of the Executive Committee have represented the Group in key areas of professional training and development, British standards, data protection, publications, sponsorship and the Society's Newsletter.
The RMG initiative to push for a change of name for the Society to more fully represent its membership was narrowly defeated at the EGM in Sheffield. Despite that the resolution was defeated in the ballot (by only 43 votes), the exercise proved conclusively that there is a strong feeling amongst the membership for a change.
The Records Management and Organisational Change training course was held at St William's College, York on 11 February 1999. The course was attended by 19 delegates with presentations by Sally McInnes (National Library of Wales); Martin Waldon (In-Form Systems); Richard Taylor (National Railway Museum); Peter Durrant (Berkshire Record Office) and Alex Lindsay-Scott (Xerox Professional Document Services).
Several members of the Executive Committee who have announced their intention to step down from the Committee at this AGM, namely Rhys Griffith, Tom Mayberry, Alex Chambers, Sarah Cooley and former Chairman Bridget Stockford. Thanks go to all five Committee members for all of their hard work. In their place we are seeking to elect and co-opt seven new committee members.
Chairman's Report
As many of you will be aware, it was our intention to move the AGM to April or May. Unfortunately, attempts to hold a meeting were unsuccessful last May and we have revertyed to an Autumn AGM presumably in line with wishes of our membership.
I suppose the highlight since our last AGM was our attempt to change the name of the Society and include records management in the title. The voting took place last September at the Annual Conference and we were narrowly defeated by 40 votes. My thanks must therefore go to all those RMG members who supported the name change. We demonstrated a solid force for the name change and it will be only a matter of time before the issue will come to the surface again.
One of the good results from the Extra-ordinary General Meeting is that the Working Party on the restructuring of the Society has decided to include the specialist interest groups within the Professional Affairs Committee. I congratulate the Working Party's paper on the Society's reorganisation and in particular I would like to congratulate Nigel Hardman on all his hard work. Of particular interest was the paragraph which stated that 'there are seven major portfolios which need to be represented at Council. These are the three major professions of Archives, Archive Conservation and Records Management, and the four geographical areas of the English Regions, Ireland, Scotland and Wales. If any of these major areas is not represented on Council then at the first meeting after an election, Council will assign a Councillor to cover each of the unrepresented portfolios.' I applaud this decision to make records management one of the seven major portfolios, now the challenge is to make records management an essential element of the Society's activities.
Society's recognition of the role of records management is down to the work of the RMG Executive Committee. I must thank Bridget Stockford who started the ball rolling on the name change; Rhys Griffith who has been a great aide to pushing through the name change and Sarah Cooley for providing an excellent records management strand to the Society's Conference in Sheffield last year.
My thanks must go the RMG Committee members who have played a full part in the life of the Society. Mark Weaver has been totally committed to the RMG section of the Newsletter. Vicky Matthews has attended the British Standard Committee on Records Management (Phil Sawyer has since taken over this role) and again Rhys must be praised for his work on the Publications Committee. I am sure that after he resigns from the RMG Executive Committee he will still dread the words 'Social Services Retention Schedule'!
Hopefully the rest of 1999-2000 will continue to be eventful and I look forward to working with the rest of the Exec Committee in raising the standards and profile of records management within RMG and the Society of Archivists.
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