JiscMail Logo
Email discussion lists for the UK Education and Research communities

Help for DATA-PROTECTION Archives


DATA-PROTECTION Archives

DATA-PROTECTION Archives


data-protection@JISCMAIL.AC.UK


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

DATA-PROTECTION Home

DATA-PROTECTION Home

DATA-PROTECTION  1999

DATA-PROTECTION 1999

Options

Subscribe or Unsubscribe

Subscribe or Unsubscribe

Log In

Log In

Get Password

Get Password

Subject:

MAILING HOUSES

From:

"Mitchell,Karen" <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Wed, 30 Jun 1999 10:27:19 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (81 lines)

Dear all

The HR department here is undergoing huge changes and lots of issues are
surfacing, one of which is that they now want to utilise mailing houses to
mail out information to our employees on a regular basis, and after a minor
tussle have accepted the need to inform employees about this and offered me
the letter below as a starting point to informing employees about this  -  I
would appreciate any comments anyone has on the content of the letter or the
proposed idea.....
(Am I being over sensitive worrying about the tone of the last couple of
sentences?)

With thanks 
Karen Jane Mitchell
Group Records & Data Protection Manager
The BOC Group plc




July 1999

Dear Colleague

Many of you may know that the Data Protection legislation has been updated
and amended to provide more protection for individuals and places more
responsibility on companies that handle personal information.  As a Company
we want to assure you that we take this obligation for our employees very
seriously.

>From time to time the Company has very important messages that it wishes to
convey to all employees covering pensions, the Savings-Related share option
schemes and any new Company 'badged' initiatives that will be of personal
interest to our employees in the future.  To ensure, with any great
certainty, the employees will receive the communication we have to date
mailed to home addresses.  One new change that the updated legislation
places on employers is a requirement now to inform its employees when, for
new purposes in the future, the Company will be mailing to home addresses
using an external mailing house.  

It has been the practice of BOC to use reputable mailing houses to package
and post literature that we want to get into the hands of all our UK
employees.  I want to take this opportunity to assure you that these third
parties are not given your personal details for the purposes of soliciting
business when we issue any communication to the home address.  However,
should you ever decide to take advantage of any products that BOC has been
able to make available to you through a third party provider then the
personal information that you supply will not be the responsibility of the
Group under the Data Protection Act. 

Whilst communicating in this complex area of Data Protection, this seems an
appropriate time to tell you about some of the systems changes the HR
department is making in the UK as an outcome of the Renew initiative.  In
the next few months BOC will be transferring existing personal data that we
hold for pay and benefit purposes that is held on a number of HR systems in
the UK to one streamlined system.  This transfer is being done to enable
your HR department to meet the needs of  its employees and the Company more
efficiently by providing a centralised service.  A requirement of the new
Data Protection legislation is that we tell employees of how their data is
being used when there is a change such as this and that we gain express
consent of each employee.

An acceptance form covering the authority to allow data to be transferred
from several internal HR systems to one internal centralised system is
attached.  This MUST be completed and returned in the envelope provided by
the end of August.  Please note that to withhold consent causes significant
difficulty and may affect the Company's ability to provide you with even the
minimum support you currently get from your Personnel Department. 

Additionally, this acceptance form gives you the opportunity to give consent
to the Company to use a mailing house to package and post any important
internal communication that we wish to send.  Again, please be aware that
you may miss valuable and important messages should you decide to withhold
consent.  The Company cannot be held responsible for non-communication.

Yours sincerely



%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%

Top of Message | Previous Page | Permalink

JiscMail Tools


RSS Feeds and Sharing


Advanced Options


Archives

March 2024
February 2024
January 2024
December 2023
November 2023
October 2023
September 2023
August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
August 2022
July 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
2006
2005
2004
2003
2002
2001
2000
1999
1998


JiscMail is a Jisc service.

View our service policies at https://www.jiscmail.ac.uk/policyandsecurity/ and Jisc's privacy policy at https://www.jisc.ac.uk/website/privacy-notice

For help and support help@jisc.ac.uk

Secured by F-Secure Anti-Virus CataList Email List Search Powered by the LISTSERV Email List Manager