We have been updating all application forms where personal data is
collected by whichever means to incorporate the appropriate form of
words to comply with DPA 1998, but I have a question to ask about
Accident Report Forms and hope that someone on this list has already
addressed the problem!
My colleagues in the Health and Safety Department report that:-
"I have spoken to DSS about changing these forms, as the
HSE told us to, and apparently, any changes to company accident
books/forms need to be sent to the DSS to be approved by the Secretary
of State - you may remember our previous concerns, namely that all
injured persons are required by law to fill out the form with ALL the
details required, and should not have a choice, and also people are
included on this form without possibly knowing, such as in the case of
witness to the accident - but because their name appears, this shouldn't
give them the right to have access to these forms as they concern the
injured person and could contain confidential information."
I would appreciate any views / actions on the subject, particularly
regarding the Secretary of State's approval for any changes. Obviously
the third party is dealt with in the normal way.
Many thanks
Sally Justice
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Sally Justice PHONE : 0171 815 6509
Data Protection Officer FAX : 0171 815 6599
South Bank University URL | http://www.sbu.ac.uk
Computer Services Department Email | [log in to unmask]
Borough Road London SE1 0AA Enquiries to | [log in to unmask]
http://www.sbu.ac.uk/dpa/dpa.shtml
http://www.sbu.ac.uk/dpforum/
http://www.dataprotection.gov.uk/
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