Forwarded message from Vanessa Marshall (National Preservation Office)

apologies for all those who will recieve this multiple times, 
which includes myself!
Vanessa
     
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  SURVEY ON PHYSICAL PREPARATION OF MATERIALS TO BE 
DIGITIZED
     
  *** All responses welcome!  Please submit by 14 September ***
     
     
     
The Research Libraries Group (RLG) and the National Preservation 
Office (NPO UK/Ireland) are jointly sponsoring a conference 28-30 
September which has the overall theme, Guidelines for Digital 
Imaging.
     
In order to gather information about the processes employed in the 
preparation of materials for digital imaging, the Working Group on 
Preparation has devised a public survey tool.  This survey is 
web-based and is available through the conference site: 
http://www.rlg.org/preserv/joint/preparation_survey.html or 
http://www.thames.rlg.org/preserv/joint/preparation_survey.html 
(from Europe)
     
The following brief description is taken from the introduction to 
the survey:
     
  "The Working Group on Preparation is trying to assess current 
  practice relating to preservation aspects, prior to, and
  during, digital image capture. It is hoped, eventually, to produce 
  best practice guidelines which will reflect preservation 
  needs/concerns during digital image processing."
     
  "As part of this project, we would be grateful for answers to the 
  following survey, together with any additional information
  you think may be helpful in compiling these best practice 
  guidelines.  N.B.  All responses/information will be treated in 
  confidence."
     
The Working Group would like to encourage *all those* involved with 
digital imaging projects to visit the Joint Conference site and 
complete the survey - **whether you will be able to attend the 
conference or not**. The more survey responses submitted, the better 
the chance the conference will have at identifying current 
practices, identifying consensus or dissention, and moving forward 
towards codifying best practices where possible.
     
The Working Group on Preparation will need to have survey responses 
in hand by Monday, 14 September in order to process and include the 
information in their papers.  It is estimated that the survey will 
take approximately 15 to 20 minutes to complete.  The Joint 
Conference planners and speakers would like to encourage **all** 
people involved in digital imaging projects to visit the conference 
Web site and to complete the survey.
     
     
     
We thank you in advance for your assistance.
     
Conference Organizers and members of the Working Group on 
Preparation:  Alison Horsburgh (Scottish Record Office), Ann 
Swartzell (Harvard University) and John McIntyre (National 
Library of Scotland).
     
     
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        Background on the Joint Preservation Conference
     
     
     
The conference has several objectives:
     
 - To provide a venue where preservation specialists and digital
   project managers may gain an understanding of the several US and 
   UK efforts related to imaging for preservation, particularly 
   those efforts that are resulting in the development of 
   guidelines;
 - To create an opportunity for exchange of ideas on the content
   and focus of the guidelines;
 - To reach consensus on purpose, scope, and practical
   implementation implications of the guidelines and evolving best 
   practices.
     
The following topics will be covered:
     
 - Guidelines for the selection of collections; 
 - Guidelines for the preparation of materials; 
 - Guidelines for digital image capture;
 - Issues and approaches to preservation metadata;
 - Progress toward evolving best practices in digital archiving.
     
For each of the sections addressing "guidelines," working groups 
have been formed by the speakers in order to gather information
in regard to the current state of each topic from an international 
perspective.  It is through this information gathering and sharing 
process that we may begin to identify areas in which consensus might 
exist as well as areas where further research and development may be 
needed.
     
For more information on the conference, visit the web site at: 
http://www.thames.rlg.org/preserv/joint/index.html (from Europe) 
http://www.rlg.org/preserv/joint/index.html (from North America).
     
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David Dawson                                    email: [log in to unmask]
- - - - - - -
mda ICT Outreach Manager                        advicepoint: 01223 315760     

Supporting cultural information management      www.mda.org.uk

mda Conference - The Cultural Grid - Content and Connections, Sept 9-11 1998







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