Roger,

Fee Assessments

Yes, absolutely! We have asked all students to bring their award letters
with them to registration.  Sending them in advance will probably cause
confusion.

Electronic Transfer

SAAS has already agreed a file format with Scottish Institutions (because
all our lists are inevitably very long) and has promised to start sending
it from mid August 98 (with fortnightly updates).

The Specification is similar to the one you have posted with the addition
of the following:

student contribution  (i.e. both parties' liabilities will be shown)
an adjustment flag (to show whether the amount shown has changed since the
last report)
a +/- sign to show whether the amount is debit or credit
a session field (to show which session the amount relates to - i.e. 1998/99
or an adjustment from a previous year)

Obviously, we haven't seen it yet so do not have its precise format but
that is what we agreed to in the Spring.

I hope that is helfpul

regards

Alastair






At 09:01 03/08/98 +0100, you wrote:
>
>With more meetings coming up this week, I need urgent views on two issues
>relating to the administration of student support for 1999-2000:
>
>1.  Handling of individual fee assessments
>
> Fee contributions and loan entitlement will be assessed by LEAs.
>Students will be sent two (or more) copies of the assessment.  This year
>applicants have been told to send a copy of the assessment to their chosen
>university; I suspect that this will lead to some assessments going to the
>wrong university (eg if sent before Confirmation).  The DfEE’s original
>suggestion for next year was that students should be told to take the
>assessment with them when registering.  I have suggested that instead the
>wording should be "Your chosen institution will advise you when it wants
>to see the assessment".  This will cover either sending it in advance or
>taking it to registration. Comments, please.
>
>2.  Electronic assessment lists from LEAs - standard format
>
>At the recent LEA Awards Officers’ conference I made contact with the
>three main suppliers of software to LEAs.  Although it is getting very
>late in the day to be trying to agree a standard file format for LEAs to
>use for supplying electronic assessment lists to institutions, one
>supplier at least is keen to try.  My suggestion, which follows DfEE
>circulars ACL 15/97 and 14/98  is as follows:
>
>Header: LEA name
>Record for individual students:
>
> Mandatory items:
>   Surname
>   Other names or initials
>   Date of birth
>   Course title
>   UCAS code (if known)
>   LEA contribution to fee
>   Whether assessment is provisional or final
>
>Optional items:
>   Old award or transitional award?
>   Exceptionally treated as old award?
>   EU fees-only award?
>   UCAS number if known
>
>Footer: Number of students on list
>
>This format should correspond to the lists which LEAs will supply, and
>should be easily dropped into a spreadsheet for institutions to manipulate
>eg to add their own student record number or the UCAS number, so that the
>data can be copied into a student record or finance system.  It is
>anticipated that small lists may be more easily handled on paper; but long
>lists (eg from each institutions local LEA) may be more conveniently
>handled in electronic form
>
>Comments on both these issues urgently, please.
>
>
>Roger Clark
>Academic Registrar
>University of Reading
>
>
>
                               ~~~~~~~~~~~~~

                          Alastair E W Work MA MIPD
                            Director of Registry
                          University of St Andrews
                                 Scotland

    [log in to unmask]           +1334 46 2115 (phone) 2123 (fax)

                               ~~~~~~~~~~~~~



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