Thanks Vanessa, this is interesting as I am currently looking at using content types as the best way to organise retention and wasn't aware of this potential problem. Is anyone able to clarify if MS are genuinely looking to retire content types or if this is an example of a company (HP) trying to drum up business for an add-on?



We are looking at retention in relation to SharePoint at the IRMS North and SharePoint Group Event in Preston on 13 March, anyone who's interested can sign up (link below) and we'll certainly be asking the question.



IRMS Members can book at https://irms.org.uk/events/Sessions.aspx?id=1196356

Non-members can email [log in to unmask] to reserve a place

The Event is free of charge



Cheers



Suzy Taylor MA MCLIP AMIRMS

Information, Records and Projects Manager / Data Protection Officer

Chair IRMS North



 : (0191) 375 4422

::  [log in to unmask]



New College Durham | Framwellgate Moor | Durham | DH1 5ES

Website: www.newcollegedurham.ac.uk







-----Original Message-----

From: The Information and Records Management Society mailing list <[log in to unmask]> On Behalf Of Vanessa Platt

Sent: 13 February 2019 09:11

To: [log in to unmask]

Subject: Records Management in Office 365! RE: retention labels in Office 365



In response to Mark and Clea -



Just in case it is of interest to colleagues, yesterday I attended the event "How to Develop Your Information and Records Management Strategy for SharePoint & Office 365" - hosted by HP and AvePoint, a MS partner tool for additional RM functionality.



I found it extremely informative in identifying the IRM shortfalls in the O365 offering, which tools such as AvePoint and RecordPoint seek to address, especially for those organisations without an existing EDRMS or similar solution in place.



The main takeaways for me were understanding how, for a large complex organisation, such as multiple retention triggers and instructions, SharePoint out of the box functionality is unlikely to be sufficient; and that Content Types, as a means of applying retention policies in SharePoint, are no longer being actively developed by Microsoft, meaning that it is likely they will ultimately be retired several years down the line. Making retention labels definitely the way to go!



Of course we all have to start somewhere with O365, but this was a really good session for interrogating some of the issues around MS's current RM functionality and thinking about how to address these.



I would be happy to share my notes if anyone is interested.



Here at the University of Surrey O365 (focussed on SPO and Teams) has been rolled out, but our IRM strategy in this environment is very much in its infancy as it is with many others, and I would be extremely grateful for the opportunity to exchange wisdom/lessons learned with IRM colleagues as we all move forwards.



Kind regards,

Vanessa



Vanessa Platt

Information Compliance Officer

Information Compliance Unit



t: +44 (0) 1483 682 202

[log in to unmask] | [log in to unmask] | surrey.ac.uk







09 ES 01, Business Support and Traded Services Building, University of Surrey, Guildford, Surrey, GU2 7XH, UK



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-----Original Message-----

From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of RECORDS-MANAGEMENT-UK automatic digest system

Sent: 12 February 2019 00:02

To: [log in to unmask]

Subject: RECORDS-MANAGEMENT-UK Digest - 10 Feb 2019 to 11 Feb 2019 (#2019-34)





Date:    Mon, 11 Feb 2019 11:00:27 +0000

From:    Hodgson Clea <[log in to unmask]>

Subject: Records Management in Office 365! RE: retention labels in Office 365



Dear all,



Jumping on the back of Mark's email (thank you Mark!) I would also be very grateful to hear from colleagues who have experience of records management in Office 365. It is being rolled out here at Transport for London this summer, and I need to create some guidance for complying with our IRM policies whilst working in this new environment. Having only joined the organisation a couple of weeks ago and not previously encountered Office 365 I would be particularly grateful to hear from colleagues who have created their own guidance and policies around its use and how this has been going so far.



Many thanks,



Clea



Clea Hodgson

Information and Records Management Advisor Information Governance | General Counsel | Transport for London Room 291, 2nd Floor, Petty France, 55 Broadway, London SW1H 0BD

T: External 0207 126 3660  Internal 63660 | Mobile 07976199571

E: [log in to unmask]<mailto:[log in to unmask]>



See our Working at TfL<http://intranet.tfl/our-organisation/information-governance.aspx> pages for advice on Information Governance



From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Camilletti, Mark

Sent: 10 February 2019 20:23

To: [log in to unmask]

Subject: retention labels in Office 365



Dear Colleagues



My apologies as it is me again and this time I wondered whether any colleagues have used retention labels in Office 365<https://docs.microsoft.com/en-us/office365/securitycompliance/labels#principles> and would be willing to share their experience of this functionality?  I am particularly interested in the use of labels with: emails and how they have been implemented, what worked well, lessons learned and the types of labels used?

Many thanks

Kind regards

Mark Camilletti

University Records Management Advisor

University of Warwick<http://www2.warwick.ac.uk/>







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