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RECORDS-MANAGEMENT-UK  February 2018

RECORDS-MANAGEMENT-UK February 2018

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Subject:

Re: Digital records workshops: announcement and invitation to participate

From:

Sarah Phillips <[log in to unmask]>

Reply-To:

Sarah Phillips <[log in to unmask]>

Date:

Wed, 14 Feb 2018 13:25:39 +0000

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Hi Anna, 
 
Just seen your email - I'm extremely interested in the workshops - particularly the first one - unfortunately we're not doing digital preservation in earnest yet so I would probably not be eligible to apply - but I would be very interested in any write ups that you do - please can you update the list to let us know when they're available? It sounds extremely useful and pertinent. 
 
Best wishes, 
 
Sarah 
 
Sarah Phillips 
Archivist & Records Manager 
Special Collections and Archives 
Arts and Social Studies Library 
Corbett Road 
Cardiff University CF10 3EU 
Tel: 029 225 10593 
Email: [log in to unmask] 
 
 
Please note I only work Mondays, Tuesdays & Wednesdays 
Sarah Phillips 
Archifydd a Rheolwr Cofnodion 
Casgliadau Arbennig ac Archifau 
Llyfrgell y Celfyddydau ac Astudiaethau Cymdeithasol 
Heol Corbett 
Prifysgol Caerdydd CF10 3EU 
Ffôn : 029 225 10593 
E-bost: [log in to unmask] 
  
Sylwch, os gwelwch yn dda, yr wyf yn gweithio dydd Llun, Mawrth a Mercher 
 
 
-----Original Message----- 
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Anna McNally 
Sent: 14 February 2018 11:52 
To: [log in to unmask] 
Subject: Digital records workshops: announcement and invitation to participate 
 
With apologies for cross-posting. 
 
In April & May 2018, the University of Westminster Records & Archives team will be hosting two one-day workshops looking at issues surrounding the management and preservation of digital records. The workshops are funded by Jisc as part of a Research & Data grant, aligned to their Research Data Shared Service pilot project. 
 
We are seeking 15-20 participants from institutions who already engaged with digital preservation work. The workshops will be software agnostic, seeking instead to consider some of the wider theoretical issues around the management of digital records. Both workshops will be held at the University of Westminster, 309 Regent Street, London, W1B 2HW and will run from 11am-4pm. Lunch and refreshments will be included. 
 
Workshop 1: Wednesday 18 April 2018 
 
Digital records often need to be transferred to an archive earlier than paper records might usually be transferred, in order to ensure their preservation. This first workshop will look at some of the practical, theoretical and legal issues that can arise from archives holding records that are still considered current, or semi-current, by the institution. 
Issues we hope to consider in this workshop include: 
•	Creating trust in digital recordkeeping 
•	Legal and financial implications of the early acquisition of records 
•	Relationships with IT departments and record creators 
•	Transfer of non-static datasets such as databases 
 
Workshop 2: Wednesday 16 May 2018 
 
Digital records are often accessioned in greater quantities than paper records, and with a more urgent need to be processed quickly. This second workshop will consider how well traditional appraisal theory and practice can be applied to digital records, and how we document these processes. 
Issues we hope to consider in this workshop include: 
•	Reviewing large quantities of documents 
•	Making appraisal decisions on recently created records 
•	Documentation of appraisal processes 
•	Impact of record formats on appraisal decisions 
 
Both workshops will be held under the Chatham House Rule (see: https://www.chathamhouse.org/about/chatham-house-rule)  and any reports or articles resulting from them will anonymise participants’ contributions. 
 
While we would ideally like individuals to attend both workshops (or to have the same institutions represented), we are also happy to accept applications from individuals who are only able to attend one. To apply to take part, please complete the form at: https://westminster.onlinesurveys.ac.uk/digital-records-workshops by 5pm Friday 2 March. If the workshops are over-subscribed, we will select participants to ensure a breadth of experience and software solutions are represented. We will notify all prospective participants of our decision by 5pm Friday 9 March, in order to allow plenty of time for making travel arrangements. 
 
Anna McNally 
Senior Archivist 
 
University Records and Archives 
Libraries and Curriculum Support 
University of Westminster 
4-12 Little Titchfield Street 
London W1W 7BY 
Tel: +44 (0)20 7911 5167 
www.westminster.ac.uk/archives 
 
To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK 
To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK 
 
For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] 
 
To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK 
To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK 
 
For any technical queries re JISC please email [log in to unmask] 
For any content based queries, please email [log in to unmask] 

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