Hello,
Please find Seefar's job vacancy below for our Migration Project Assistant position:
Migration Project Assistant (deadline: 10 Nov 2017)
As a Project Assistant you will support Seefar’s implementation of projects around the world. You will be working on some of the most important issues of our times, including refugees, human trafficking, modern slavery and displaced people. This role will provide support and coordination to project and program teams around the world, working with a project manager. The ideal candidate will be a highly organised, efficient and autonomous individual with the capacity to work on multiple projects at the same time. You can be based anywhere in the world, must be fluent in English and will have the opportunity to travel. This is a permanent full-time position.
Job Description
We are a social enterprise with a mission to work with vulnerable people to build a better future. We specialise in justice, migration and social inclusion. Our expertise is in strategic communications, counselling, consulting, monitoring and evaluation, and research. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe. For more information about us, please visit http://seefar.org/about-us.
To get a sense of the services we specialise in at Seefar, please visit http://seefar.org/services.
For examples of projects relevant to the Migration Program, please visit
https://seefar.org/themes/migration/
https://seefar.org/themes/displaced-people/
https://seefar.org/themes/human-trafficking-and-modern-slavery/
Seefar continues to grow and this is a newly established role at Seefar, providing support to project and program teams, including on:
• recruitment and contracting;
• financial processes;
• research tasks;
• project management;
• meetings;
• standard operating procedures; and
• scheduling and logistics.
This role will require someone with four years of work with similar responsibilities, who is smart, intrinsically motivated, worldly, interested in hard challenges and is highly flexible and efficient.
RESPONSIBILITIES
The following are the primary responsibilities of the role, with estimated allocations of time and attention.
DELIVER: PROJECT AND PROGRAM SUPPORT
Approximately 60% of your time and attention:
• Assisting project teams to deliver projects smoothly, including by:
o Scheduling project meetings, recording actions and decisions and circulating and tracking them.
o Onboarding project consultants, including ensuring they are set up in corporate systems.
o Arranging travel and logistics for project teams.
o Completing project startup and closedown procedures for project managers.
• Assisting program management on:
o Financial management, administration and reporting.
o Management of project information from across the organisation.
o Organising program conferences around the world.
o Recruitment.
o Other tasks as directed.
DEVELOP: IMPROVEMENTS TO PROGRAM AND SEEFAR MANAGEMENT
Approximately 25% of your time and attention:
• Leading the development and testing of new processes and systems for the program, as well as roll-out of new corporate processes.
• Preparing analysis of financial and operational performance.
DIRECT: GLOBAL MANAGEMENT
Approximately 15% of your time and attention:
• Representing and demonstrating the Enterprise’s values.
• Cooperating with other areas of Seefar, including the Operations Team and other program teams.
• Communicating substantive and administrative information that supports program management overall. For example, this would include assisting the Operations Team to implement new procedures and giving feedback on their quality and utility.
This role has responsibilities that require travel. The minimum travel schedule for the past 12 months is provided as an indication of this commitment:
• Attending twice-yearly all permanent personnel meetings of 3-5 days. In 2017 these were in Amman, Jordan and Dubai, UAE.
• Attending meetings of Program personnel of 2-4 days, approximately every quarter. In 2016-17 these were in the UK, Turkey, Spain and Italy.
• It is likely this position will also need to travel to project implementation locations for 2-5 days at a time, approximately every six months.
Working with Seefar
Current and former personnel have noted the points below as positive features of Seefar’s work environment and culture:
• The Enterprise combines entrepreneurialism with a focus on social impact.
• You work with highly diverse people and across a diversity of contexts.
• There is a high level of trust that supports you to work autonomously.
• The people in the Enterprise encourage innovation and experimentation.
• Achieving results is prioritised over rigid structures and workflows.
• You are never bored and always challenged.
Current and former personnel have noted the points below as negative features of Seefar’s work environment and culture:
• Collaborating with geographically dispersed teams requires flexibility and patience.
• Working remotely can make you feel isolated and so requires you to invest time in communication.
• Travel schedules can sometimes be heavy.
• A high-growth phase means problem-solving as the Enterprise’s systems evolve quickly.
• It can be fast paced so you need to be productive and able to prioritise effectively.
An Excellent Candidate
For this role we are prioritising candidates that are smart, enthusiastic and focussed on supporting the delivery of projects to benefit some of the most vulnerable people in the world.
To excel in this role, you will start with at least an undergraduate degree in social sciences, law or similar area. You will have at least 4 years of professional working experience, preferably in a role with similar responsibilities and will be fluent in English. You have the ability to write clearly and succinctly and can demonstrate excellent analytical skills. You have the ability to manage and prioritise your own workload autonomously and with limited supervision. You can organise and coordinate others in a positive and helpful way. You recognise the importance of feedback and will be motivated by an Enterprise performance framework focused on social impact.
To apply for this Role
On or before 10 November 2017, complete our online application form (accessible here: https://seefar.org/jobs/migration-project-assistant/ ). Before you start, you should do the following:
1. Confirm you meet these minimum requirements:
1. An undergraduate degree in social sciences, law or similar area.
2. Excellent analytical skills.
3. Ability to travel outside your region.
4. Complete fluency in oral and written English, including clear and succinct English writing skills.
5. 4 years of similar professional working experience.
2. Prepare a CV in Word or PDF format. You will upload this in our online application form.
3. In Word or PDF format, prepare an introductory letter that includes only the points below. You will upload this in our online application form.
1. 1-2 paragraphs with an example of how you analysed a problem to find a solution. What was the context? What was your role? How did you find a solution? What was the result?
2. 1-2 paragraphs describing your professional working experience relevant to this role.
3. 1-2 paragraphs explaining your expectations for this role and your future career direction.
Thank you,
Haley Norris
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Haley Norris
HR Assistant
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