Hi Dawn

I believe that if the other sites don't have the notes, any companies that close
down have to let the HSE have the notes.

Employees can have copies, but not the original notes.

As for shredding - in theory, I suppose they can be, however, it is 40 years
from the last entry.  I'd be inclined to let the HSE have those too, if in
doubt.

That's all I can help with.

Regards, Jenny

> On 14 August 2017 at 16:20 "Clark, Dawn S" <[log in to unmask]> wrote:
> 
> 
> Dear list, fellow Occ Healthers
> Sad times are happening here, this site is expected to close in 3 years,
> subsequently as the only in house Occ Health Professional here I'm seeking
> advice / confirmation that I'm thinking correctly.
> As we have 2 other facilities in the UK I would anticipate that they will hold
> all the medical files from here. I have no Occ Health data base only an Excel
> Document that holds dates of medicals completed.
> 
> 
> 1.      Only an Occ Health Professional can box and secure notes for archiving
> 
> 2.      That only a professional body can store archived OCC Health Medical
> notes? i.e. Company other UK site OH department archive store.
> 
> 3.      If they are not stored by one of our other sites, are there any
> companies that do store them? I personally don't consider this as a viable
> option but need to ask.
> 
> 4.      All notes over 40 years of leaving date can be shredded?
> 
> 5.      Employees have been asking if they are allowed to take them at point
> of leaving or closure. I Think not but maybe I'm wrong in these circumstances?
> 
> 6.      I would be grateful of any other points that may come to mind, in the
> Occ Health world, that may help me in the next chapter of life that I
> currently find myself in?
> 
> 7.      Don't mind any questions coming through that may in turn help me?
> 
> Thanks for your help and advice in advance
> 
> Regards
> Dawn
> Occupational Health Adviser
> 
> Occuaptioanl Health Department
> Dawn Clark
> Occupational Health Adviser
> Delphi Automotive
> e-mail [log in to unmask]
> +1-01787 315297 Office
> +1-07810 656554 Mobile
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> 
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