Dear colleagues,
We’re currently looking at our document production procedure, and specifically what happens to boxes whilst documents from a box are out to researchers or staff.
At the moment, we have a system of ‘dump shelves’ in place. These are shelves in runs (c. two shelves in each run) which are left empty. When a document is produced, the box is put on the dump shelves whilst the document is extracted, then the box is left there until the document is returned at which point it is put back on its original shelf.
Whist this has plus points for ease of production, it is unfortunately a very space intensive system and we are hoping to develop an alternative system which will enable us to make better use of space.
I was wondering what other offices do and would be very grateful to hear about other doc prod procedures. If people could reply off-list, I’d be very happy to post a summary of responses received.
Very many thanks,
Jenny Mason
Senior Archivist (Collections Management)
West Sussex Record Office
County Hall
Chichester
PO19 1RN
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