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Subject:

Re: Accessioning Oral History Recordings

From:

"Atkinson, James" <[log in to unmask]>

Reply-To:

Atkinson, James

Date:

Thu, 14 Apr 2016 13:40:38 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

Hello,



The Imperial War Museum Sound Archive does it quite similarly in a way.  They have a number representing the accession number (starting 1 and upwards) followed by the number of reels that make up that item.  So 12569/15 would be item no. 12569 and consist of 15 reels.



Regards,



James



James Atkinson

Senior Information Assistant, User Services

Library

City University London

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-----Original Message-----

From: Stedman, John [mailto:[log in to unmask]] 

Sent: 14 April 2016 14:26

To: [log in to unmask]

Subject: Re: Accessioning Oral History Recordings



Hi

At Portsmouth we accession oral history recordings the same way as other archives, viz a running number for the accession number (eg 5017), and a collection number for the fonds (eg 2000A), which in the case of an oral history interview is usually an individual.   If there are follow-up interviews then they would receive a different accession number (eg 5030 if there have been 12 other accessions since the first interview), but they would receive the same collection number.  The collection would be sub-numbered as normal in archives, so the interviews might then be 2000A/1/1 & 2000A/1/2.  This system has, of course, the advantage that photographs donated by the interviewee would have the same collection number, like in any other archival deposit.



Portsmouth Museums, however, now it is separate from archives, uses a standard museum accession number, year of accession/running number, so subsequent recordings would be unlikely to have related numbers and nor would other items donated by the interviewee.  Name and subject indexes provide the links.  It's that cultural difference.



Best wishes

John Stedman



-----Original Message-----

From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Veronica Whymant

Sent: 14 April 2016 13:46

To: [log in to unmask]

Subject: Accessioning Oral History Recordings



Hello,



I manage the oral archive in my local museum and it has been static for a number of years. I have now started my own project and am interviewing people thus new material will be being accessioned into the archive. The present system that we use for numbering is the domain name-the year-the category-the item number e.g. SAAPT-2016OA-01 and, if there are two interviews for the same person, SAAPT-2016OA-01a and SAAPT-2016OA-01b.



May I ask how other people accession their recordings and if they use additional prefixes to denote separate categories of recordings?



Many thanks for your help,



Veronica Whymant



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