Call for papers
Complexities of project logistics
A half-day workshop at the joint DiXiT-ESTS conference, Antwerp, October 
5 - 7, 2016.

Please distribute widely

Typically, editorial projects - digital or non-digital - get funding for 
a limited time span, and that time span is usually not sufficient to 
edit and publish the source or body of sources that the project set out 
to publish. Often, more funding will be sought, but, as technology and 
time have moved on, and as one can't reasonably just repeat the first 
grant application, the focus of a follow-up project will be slightly 
different. In a third step, one may ask for a neighbouring source 
collection to be included in the project, or a new tool added to the 
collection, dependent on what funders at that moment in time seem 
willing to support.
Projects may end up with multiple collections and datasets, digitized 
according to multiple standards using multiple (sometimes obsolete) 
technologies. Some may have started out on paper, and have ridden the 
waves of databases, HTML, CD-ROM, XML, mass digitisation approaches and 
Linked open data. Even projects that have consistently worked within a 
TEI  framework may have had to ingest documents that use different TEI 
dialects. These technological complexities may be increased by 
constraints in overall planning and everyday workflow, including time 
and budget management, especially if there are cross-institutional 
collaborations, interdependencies on deliverables, strict deadlines, 
staff mobility etc.

Huygens ING is organising a workshop to discuss these and other 
complexities of project logistics. We are asking for papers that address 
for example the following issues, preferably from first-hand experience:
- integration of multiple collections digitised or edited according  to 
different standards
- integration of the output of projects from multiple organisations
- project planning and budget management issues in relation to 
technological changes
- archiving and preservation logistics after the funding period in 
relation to technological changes
- how to prepare for the inevitability of changes in media, encoding, 
work environment or publishing platforms?
- how to avoid having to re-visit the same material?
- how to integrate the output of mass digitisation projects into 
scholarly editions?

The workshop will take place on Tuesday, October 4, 2016, the day before 
the main conference. The format of the workshop will consist of four or 
five papers (20-minutes) and ample room for discussion. Please send 
abstracts of ca. 350 words to [log in to unmask], before May 15, 
23:59 GMT. Notification of acceptance will follow before June 1.

Travel bursaries to Antwerp may be available. Please indicate whether 
you need a bursary when sending in your abstract. All questions about 
the workshop can be directed to Peter Boot, [log in to unmask]

The workshop is organized as part of the Digital Scholarly Editions 
Initial Training Network (DiXiT), financed under the EU Marie Curie 
Actions.