If the records retention schedule is clearly defined and meets all legal/regulatory requirements for the records, then it can be argued that business management approval may not be needed anyway. It is basically a courtesy to give them the opportunity to provide a good business reason why the retention should be extended beyond that already defined. If they don't reply, then you proceed according to the schedule.
Often the check is required in case of any legal hold, but in a well-run organisation the archivists should already be aware of any legal holds in place (in mine they are good at telling us when they are imposed but not when they are lifted!).
Having said that, in my industry (Pharma) there are certain documents we would never destroy without obtaining approval first, especially as the retention requirements are often based on formulae not fixed dates, and someone has to check we applied the formula correctly.
Neil.
-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Dawn Waller
Sent: 03 February 2016 16:56
To: [log in to unmask]
Subject: Destruction of information
Hi,
Back in the mid 1990's I worked for a large county council who had a policy of sending out destruction requests regularly which included a phrase stating that if the business owner did not respond to the destruction request within 3 months that records management would destroy the records.
Is anyone taking this line with their business areas? If you are then can you share your policy and reasoning behind it?
Regards,
Dawn
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