Hi Sarah,
Thanks for raising some interesting questions about dates of subscriptions.
For what it is worth, about fifty percent of the print and IP access
subscriptions Philosophy Now magazine receives from university libraries
are for Jan-Dec and the rest of them start and finish on all sorts of other
dates throughout the year. Of the subscriptions we receive through agencies
such as Ebsco and Prenax, around three quarters are requested to run for
Jan-Dec. Very few indeed run with the academic year, though we would have
absolutely no objection to them doing so.
Occasionally we have quoted a pro-rata price for Philosophy Now magazine
when a serials librarian has specifically asked for one in order to align
their subscription with a particular set of end dates.
Do you think maybe we (and other journal publishers) should offer as
standard in our online shop the option of subscribing for the rest of the
calendar year or the rest of the academic year at a pro-rata price? I
expect our digital editor could work out how to code that. We're very
interested to know what serials librarians want, especially if it is
different from what we are currently offering!
Best wishes
Rick Lewis
Publisher, Philosophy Now magazine
https://philosophynow.org/institutions
On 27 November 2015 at 10:44, Dempster, Stuart D <[log in to unmask]>
wrote:
> Hi Sarah,
>
> In the 'olden days' (pre-digital) it was relatively easy for us to align
> our subscriptions procurement to the AY. However, we are now much more
> aligned to users expectations (near time or real time responses), so if an
> academic, researcher or indeed student makes the case for us for us to
> subscribe to a particular asset we'll do this at any point in the academic
> year. We're try for a pro rata deal if this part way into the AY to align
> our renewal and financial planning, but this isn't always possible so we're
> accrue funds from one AY into another - something the accountant should be
> familiar with - I hope.
>
> I do hope that this is helpful.
>
> With good wishes,
>
> Stuart Dempster
> Head of Information Resources
> Imperial College London
>
>
> -----Original Message-----
> From: An informal open list set up by UKSG - Connecting the Information
> Community [mailto:[log in to unmask]] On Behalf Of Patricia
> Biggs
> Sent: 26 November 2015 18:14
> To: [log in to unmask]
> Subject: Re: [lis-e-resources] Subscription dates: financial year versus
> academic year
>
> Dear Sarah
>
> Drawing on my role many years back as Serials librarian when journals
> where still print items, I remember attending UKSG serials course where the
> explanation for subscriptions Jan-Dec was that the publishers only placed
> their orders for print runs after receiving our renewals, so if renewals
> were done in autumn, the new print run began in Jan for the new volume.
> However now in electronic age is seems just to be a custom that has been
> kept rather than any practical business need.
>
> Kind regards
> Patti
>
> Patti Biggs
> Deputy Librarian
> The Francis Crick Institute
> Mill Hill Laboratory
> The Ridgeway, Mill Hill
> London NW7 1AA
>
> T: 020 8816 2380
> E: [log in to unmask]
> W: www.crick.ac.uk
>
> -----Original Message-----
> From: An informal open list set up by UKSG - Connecting the Information
> Community [mailto:[log in to unmask]] On Behalf Of Taylor,
> Sarah
> Sent: 26 November 2015 15:46
> To: [log in to unmask]
> Subject: [lis-e-resources] Subscription dates: financial year versus
> academic year
>
> Hi all,
>
> I'm sure this has probably been done to death (although currently my
> information retrieval skills appear to be failing me and I can't see
> anything much in the archives of this list) but I'm in the process of
> preparing a paper to explain issues/processes of procuring electronic
> resources for our accountant, and he has asked for specific information
> about dates. I know his next question will be why are the start of most of
> our subscription dates are what they are, i.e. not aligned with the
> academic year.
>
> We did draft a letter to some of our suppliers a while back asking them to
> consider aligning subscriptions, but I can't recall what happened beyond
> that!
>
> Has anyone managed to align their subscription dates to their financial
> year, and if so, has it had any sort of impact on management of resources
> and/or relationships with finance departments?
>
> Any insights would be very much appreciated!
>
> Many thanks.
>
> Best wishes,
>
> Sarah
>
>
> Sarah Taylor
> Electronic Resources Librarian
> The Peter Marsh Library
> University of Bolton
> Deane Road
> Bolton
> BL3 5AB
>
> 01204 903099
> [log in to unmask]<mailto:[log in to unmask]>
> Please note that my normal working days are Mondays, Tuesdays and Thursdays
>
>
> lis-e-resources is a UKSG list - http://www.uksg.org UKSG groups also
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>
> lis-e-resources is a UKSG list - http://www.uksg.org UKSG groups also
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>
> lis-e-resources is a UKSG list - http://www.uksg.org
> UKSG groups also available on Facebook and LinkedIn
> Follow us on Twitter: https://twitter.com/UKSG
>
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