Hi Emma
I recommend that you contact the New Zealand Parliamentary Services because they instituted this a few years ago when they began broadcasting Parliamentary sessions. Your initial Contact will be Russell Clarke, Manager - Information Management at:
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Regards
Graeme Thompson | MLIS | Information Management Specialist
Tauranga City Council | 07 577 7200 | Internal ext. 7623 | Mobile 021-032-7550 | [log in to unmask] | www.tauranga.govt.nz
-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Parliamentary Archives
Sent: Monday, 3 November 2014 11:45 p.m.
To: [log in to unmask]
Subject: Disposal Policy for Audio-Visual Material?
Dear All,
The Parliamentary Archives is currently involved with a project to explore the future of legacy audio-visual footage of the House of Commons and House of Lords chambers and selected committees. We would like to understand how other organisations are managing similar material.
Does anyone have experience of managing recordings of organisational proceedings? This could include committee meetings, tribunals, or any other activity that regularly occurs in your organisation. This recording may not be the ‘record’ of the activity. For example, an audio recording routinely made to help produce the minutes of a meeting.
If your organisation does have any similar material, it would be much appreciated if you could answer the questions below off list or provide me with any relevant information that could help inform the project. Please contact me if you would like any further information.
- If your organisation does record any of its proceedings do you archive all, some, or none of this audio visual footage?
- If you archive all of the footage, what is the justification?
- If you archive some of the footage, what are the selection criteria?
- What informed this criteria?
For example:
- Wanting a formal record of proceedings?
- Retaining the footage for its historical value?
- To be used for educational purposes?
- If footage is not retained, when is it destroyed?
Many thanks for any information received.
Kind regards,
Emma Jane Dakin | Corporate Records Manager | Information and Records Management Service | Parliamentary Archives | 0207 219 8483 | [log in to unmask]
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