As we don't have large collections, we catalogue manually rather than importing MARC. I believe that our investigations to date have thrown up issues that have been highlighted by others with regard to relying on the ISBN for importing.

Tricia Rey
Library Services Manager
Queen Victoria Hospital
Holtye Road
East Grinstead
West Sussex
RH19 3DZ
01342 414266


-----Original Message-----
From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Kelleher, Martin
Sent: 21 July 2014 16:32
To: [log in to unmask]
Subject: Re: [lis-e-resources] separation of electronic and printed book Marc records

Hi Erica

ISBN is quite an unreliable field to overwrite - I'd suggest going on control number. Sadly, we didn't always download control numbers in batchloads, so we often have to resort to creating new ones in both the catalogue (for existing records) and download files (made easiest by recent versions of MARCedit) based on the download link...... assuming such have remained consistent. 

Which they often haven't! Especially if you're only overwriting in order to update links.....there's also the option of adding an arbitrary addition to ISBN (temporarily at least, or creating control numbers in such a fashion), again in both current and new load files, so as to bypass print records (e.g. putting PALG at the beginning of ISBN in your online Palgrave records), but then that can sometimes also be inconsistent.

And I should also mention, we use series entries to differentiate collections, so as to make limiting such fiddling about with particular collections easier.... at worst, we still sometimes end up just deleting and reloading whole collections rather than updating them.

Hope that helps! Let me know if you want me to extrapolate any of this further.

And Tricia, I have no idea how you manage hybrid records if you have large collections - that must surely create problems where the reverse is true - where the ISBN has *not* been retained from the print?

Best wishes


Martin Kelleher| Metadata Manager| University of Liverpool Library| PO Box 123 | Liverpool L69 3DA | [log in to unmask] T 0151 794 2692 

Follow us: @LivUniLibrary Like us: LivUniLibrary Visit us: http://www.liv.ac.uk/library 
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-----Original Message-----
From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Lee, Erica
Sent: 21 July 2014 16:03
To: [log in to unmask]
Subject: Re: [lis-e-resources] separation of electronic and printed book Marc records

Hi Tricia
Thanks for responding. It was a mixture of Marc loading problems (one of the problems was that duplicate ISBNs were causing records to be rejected or inserted rather than overlaid), our Resource Discovery System not showing the correct format icon and the fact that RDA doesn't easily support merged records (I'm told they're not format for hybrid material types).
Erica

-----Original Message-----
From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Rey Patricia
Sent: 21 July 2014 15:45
To: [log in to unmask]
Subject: Re: [lis-e-resources] separation of electronic and printed book Marc records

We have a single record for paper and e copies. What made you change? Was it importing MARC records that caused the problems in the first place?

Tricia Rey
Library Services Manager
Queen Victoria Hospital
Holtye Road
East Grinstead
West Sussex
RH19 3DZ
01342 414266


-----Original Message-----
From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Lee, Erica
Sent: 21 July 2014 15:38
To: [log in to unmask]
Subject: [lis-e-resources] separation of electronic and printed book Marc records

We've recently made the decision to separate out our e-book records and printed book records. They've been merged for the last few years because we thought it would be more user-friendly for students, but due to increasing technical problems with this arrangement we've started the process of separating them.  We've decided to have one record for our printed books and one record for our e-books no matter how many providers we take the e-book from (so, if we take the e-book from both Elsevier and Ebrary, the links would both be on the same record). This latter decision, coupled with our ordering and receipting workflow means that we still need some overlaying processes in place whenever we load new e-book marcs into the catalogue.
However, since I've started the separation process, I've found that some e-books in any new e-book marc files that I load into out catalogue (Sierra) are overlaying the print record instead of the e record.  This is because many e-book providers include the print ISBN in their e-book marc records. On further investigation, it looks like our system uses the first ISBN in the record to take as a match point which is sometimes the printed ISBN, and sometimes the eISBN. There doesn't seem to be any standard format for records to take and we buy e-books from many different providers who all do different things, so finding a different field to match on isn't really an option either.
I'd have thought that keeping e and print separate was the norm so there must be people who are managing this successfully. Can any of you make any suggestions or let me know how you get round this?
Many thanks
Erica




Erica Lee
Information Resources Specialist
Aston University
Library and Information Services.
Aston Triangle
Birmingham, B4 7ET, UK
0121 204 4501.
[log in to unmask] <mailto:[log in to unmask]> www.aston.ac.uk/lis <http://www.aston.ac.uk/lis>


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Queen Victoria Hospital NHS Foundation Trust. Except as required by law, the Trust shall not be responsible for any damage, 
loss or liability of any kind suffered in connection with this email and any attachments, or which may result from reliance on the contents of 
this email and any attachments.

If you wish to make a request for information under the Freedom of Information Act (2000), please send your request to [log in to unmask]

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