Re SmartTea and the work at Southampton
And indeed our follow on work on research centric lab notebooks which developed the labtrove software (www.labtrove.org for the software and documentation), described in http://www.plosone.org/article/info%3Adoi%2F10.1371%2Fjournal.pone.0067460.  We try to make sure we retain original data but keep as much in standard formats, daily machine readable, and have the ability to exploit metadata.  For chemists the paper might be interesting in this context, Journal of Cheminformatics.2013, 5:52. DOI: 10.1186/10.1186/1758-2946-5-52
URL: http://www.jcheminf.com/content/5/1/52

The original SmartTea pushed the existing tablets a bit too far at the time but we are now returning to this and a little test with Notelus (https://itunes.apple.com/gb/app/notelus/id593269701?mt=8) is fun.

Very happy to tell you more about our work.
Jeremy Frey

--
Jeremy G. Frey
Chemistry, University of Southampton
Southampton SO17 1BJ
Tel +44 (0) 238059 3209

PI of the Digital Economy IT asa Utility Network+: http://www.itutility.ac.uk<http://www.itutility.ac.uk/>
Co-Chair of the Computationally Intensive Imaging USRG: http://www.southampton.ac.uk/imaging/
ORCID 0000-0003-0842-4302
ResearcherId B-8630-2011
Google scholar profile: http://scholar.google.co.uk/citations?user=cIXkTUoAAAAJ
LinkedIn Profile: http://www.linkedin.com/in/jeremygfrey
Researchgate: https://www.researchgate.net/profile/Jeremy_Frey2

From: Keith Jeffery <[log in to unmask]<mailto:[log in to unmask]>>
Reply-To: Research Data Management discussion list <[log in to unmask]<mailto:[log in to unmask]>>
Date: Friday, 17 January 2014 20:05
To: "[log in to unmask]<mailto:[log in to unmask]>" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: digitizing laboratory notebooks

Hi –
You might look at the SmartTea project at Southampton
http://www.smarttea.org/
http://eprints.soton.ac.uk/2273/1/smarttea.pdf
where the idea was less to scan lab notebooks as to try to replace tem
Keith



Keith G Jeffery Consultants
Prof Keith G Jeffery
E: [log in to unmask]<mailto:[log in to unmask]>
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From: Research Data Management discussion list [mailto:[log in to unmask]] On Behalf Of Kathleen Fear
Sent: 17 January 2014 19:11
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: digitizing laboratory notebooks

We're still very fuzzy on what we actually want to do, but I'll try to answer your questions :)

What’s the reason for digitizing lab notebooks?
The initial impetus was a faculty member who was interested in getting his and his students' notebooks into our institutional repository. So we did a bit of scanning just within the library and gave the files back to the professor to put into his workspace in our IR, which worked nicely. The university administration is thinking digitizing notebooks might be a way to reduce the risk of something terrible happening to someone's notebooks -- and, especially, avoid a situation where someone's results are challenged, and for whatever reason the notebooks aren't available. Having the library scan all the notebooks ourselves is probably not feasible, though, and I'm also not sure our IR is the best place for what could be a very large amount of lab notebook data, so that's why I'm interested in seeing if anyone else has done this already.

Are you digitizing lab notebooks from closed out research projects, current or what?
Are you digitizing for all disciplines?
These are things we're trying to figure out. I imagine we'd start with closed out projects, maybe just a pilot with a particular discipline.

What will the end format be- pdfs? And if so do researchers plan on loading them into ELNs (electronic Lab Notebooks)?
We've been doing tiffs for page images and a single pdf per volume. Not sure whether folks would want to get them into ELNs. We really don't have much adoption of ELNs here yet, though it's a possibility for the future.

--Kathleen


Hadn’t thought about offering a service like this for my ELN users before
Daureen

Daureen Nesdill MS, MLIS -Data Curation Librarian
The Faculty Center @ J. Willard Marriott Library
University of Utah
295 South 1500 East, Salt Lake City UT 84112-0860
801-585-5975<tel:801-585-5975>
[log in to unmask]<mailto:[log in to unmask]>
Subject areas Data Management, the Sciences and Engineering





From: Research Data Management discussion list [mailto:[log in to unmask]<mailto:[log in to unmask]>] On Behalf Of Kathleen Fear
Sent: Friday, January 17, 2014 11:25 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: digitizing laboratory notebooks

My institution is exploring the possibility of digitizing our researchers' paper lab notebooks. We've done some small-scale scanning for individuals, and are now considering a bigger, more comprehensive effort.

If you've worked on something similar, I'd love to hear about it. Did you use a vendor for scanning, or do it in-house? What happens to the paper copies of the notebooks once they're scanned -- do they go back to the PIs, or into archival storage in the library or elsewhere? Do you provide access to the digital copies of the notebooks through a repository, or do you give the files directly to the PIs, or something else?

We've really just begun to think through the possibilities for this project, so any experience you're willing to share is welcome!

Thanks!

Kathleen Fear
Data Librarian, Carlson Science and Engineering Library
University of Rochester