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CIG-E-FORUM  January 2014

CIG-E-FORUM January 2014

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Subject:

Re: Hybrid records

From:

Rose-Ann Movsovic <[log in to unmask]>

Reply-To:

Rose-Ann Movsovic <[log in to unmask]>

Date:

Tue, 14 Jan 2014 10:17:42 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (195 lines)

We don't currently have hybrid records (apart from AACR2 records with RDA name headings, of course) but expect to do some global editing of AACR2 records to add 33X fields, change 260 to 264, expand some standard abbreviations, etc. At the moment we aren't sure whether we'll do this ourselves or get our LMS supplier to do it (they already have a program available).

--
Rose-Ann Movsovic
Collections Manager
University of Reading Library
________________________________________
From: CIG E-Forum [[log in to unmask]] on behalf of Clifford, Katrina M [[log in to unmask]]
Sent: 14 January 2014 10:12
To: [log in to unmask]
Subject: [CIG-E-FORUM] Hybrid records

Thanks Bernadette. I’m sure people will find the materials useful.

I am quite interested that you’ve chosen to have some hybrid records (if I read this correctly?) – to take something completely out of the ‘structure’ for the day (apologies for this) but has anyone else adopted having hybrid records ie: records that contain AACR2 and RDA elements in the same record?
Katrina

From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Bernadette O'Reilly
Sent: 13 January 2014 22:04
To: [log in to unmask]
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

Hello all

Just catching up with today’s discussion, since I wasn’t free to follow it live. OLIS, the community of Oxford University Libraries, implemented RDA at the same time as LC, BL, Cambridge and others. (We prefer to call it April Fools’ Day here – no one here was cataloguing on 31 March, Easter Sunday.) Because OLIS has about 200 cataloguers scattered through about 100 libraries (Bodleian, college and departmental) we had to manage with 1 day of contact training per cataloguer, only about 5.5 hours allowing for breaks. Many OLIS cataloguers are part-time and/or are generalists who do only small amounts of cataloguing, which makes it unrealistic (as well as prohibitively expensive) to expect everybody to have a thorough knowledge of the RDA Toolkit, so our training and reference documentation is fairly freestanding and follows MARC order rather than Toolkit structure. You can find it at http://www.bodleian.ox.ac.uk/our-work/cataloguing

We have only 5 Toolkit subscriptions, which seems to be adequate.

We use Aleph, and our systems cataloguer has created some neat fixes to help with AACR2>RDA conversion. As well as doing the usual things like changing 260 to 264 and ‘p.’ to ‘pages’, the fixes insert a local field which warns that the record is only partially converted and prevents export to RLUK and OCLC, which means that even acquisitions staff and paraprofessionals can safely download AACR2 records and use the fix. The local field is deleted only when a cataloguer has finalised the record. However, we do not convert ‘trusted’ AACR2 records, e.g. post-2005 LC and BNB full-level records.

We do not expect to retroconvert most of our existing records, although we have to convert individual records which need serious attention, given that we no longer expect cataloguers to be able to edit in AACR2. But we will probably add 33X fields (and possibly relators) globally to our AACR2 records if/when we get a resource discovery tool which can make good use of them. In the meantime we display the GMH in AACR2 records and also generate a quasi-GMH in our discovery tool (Primo) for RDA records for the sake of a consistent display. We do not display relators, because Primo would treat them as part of the hyperlink for the AAP.

We are fairly relaxed about hybrids now. For instance, we aren’t too bothered if AACR2 records lack abbreviations. More structurally, the replacement of AACR2 multi-language headings in LCNAF (e.g. Homer. Iliad. English & Greek) with RDA single-language AAPs will mean that a lot of existing AACR2 bibliographic records will have to have their 130 or 240 fields replaced with multiple analytical 7XX fields, but we will leave the rest of the record as AACR2.

Best of luck to everyone who is planning to implement.

Bernadette
*******************
Bernadette O'Reilly
Catalogue Support Librarian
Bodleian Libraries,
Osney One Building
Osney Mead
Oxford OX2 0EW.
For cataloguing advice: [log in to unmask]<mailto:[log in to unmask]>
For course enquiries (cataloguing, holdings & items): [log in to unmask]<mailto:[log in to unmask]>
For other correspondence: [log in to unmask]<mailto:[log in to unmask]>
01865 2-77134
*******************

From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Clifford, Katrina M
Sent: 13 January 2014 15:01
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

It seems a lot of the training is happening in a ‘filtered down’ way like this. I wonder if those of you who have done this think it has any benefits/problems compared with everyone going on the same training?

Related to this is the issue of self-paced learning. Those of you who took this approach, did you find it difficult to fit this round the rest of your work and, where it’s happening in teams how did people check that everyone understood what they were learning?

Katrina

Katrina Clifford

Ext: 62118
[log in to unmask]<mailto:[log in to unmask]>

From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Kate Kluttz
Sent: 13 January 2014 14:44
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

On training para-professional staff: after a couple of us at the professional level attended the “FRBR for the terrified” workshop, I gave the paraprofs in our department a boiled-down version one morning, including making them do that activity to place different “things” on the WEMI scale. As the Toolkit is so organized around FRBR, I think they should at least have some introduction to it. Also, a number of our paraprofessionals are doing or have recently done their library qualifications and therefore are interested in learning the more “advanced” aspects.

But I do expect that they’ll perform their day to day work referring to our local documentation and not worrying much about FRBR.


Kate Kluttz
Acquisitions & Metadata Librarian
University of the Arts London Library Services
020 7514 8586
[log in to unmask]<mailto:[log in to unmask]>
www.arts.ac.uk/library<http://www.arts.ac.uk/library>
[twitter-icon (1)]<https://twitter.com/UAL_Libraries> [facebook] <https://www.facebook.com/UALlibraries> [wordpress-icon] <http://blogs.arts.ac.uk/libraryservices/> [ask_us_icon_blue tinier] <http://arts.ac.libanswers.com/index.php>




From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Helen Williams
Sent: 13 January 2014 14:30
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

Can I ask, in terms of training para-professional cataloguing staff are people planning on teaching FRBR and WEMI. Like Katrina I’ve focused on the actual practicalities of RDA for now with the thought that I will return to FRBR and WEMI when our catalogues are more structured in that way. But I’d be interested to hear what others are doing.
Helen

From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Clifford, Katrina M
Sent: 13 January 2014 14:26
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

Thanks for this Jackie. I’m interested to see you’ve built in time for discussion sessions as well as just training. Do you anticipate continuing these once you start cataloguing fully?

I’m also interested in the whole WEMI thing. I suspect I’ve not given that as much thought as I should have compared to the actual practicalities of doing RDA. Maybe that’s incredibly blinkered of me though…..

Katrina

Katrina Clifford

Ext: 62118
[log in to unmask]<mailto:[log in to unmask]>

From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Jackie Johnson (Library Services)
Sent: 13 January 2014 14:17
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: [CIG-E-FORUM] CIG Monday Afternoon session: Training

We have drawn up a training programme to take place over the next few months, starting with an introductory session for all staff, then more tailored sessions for cataloguing staff, with the expectation that they will do some self tutoring probably using the Cambridge materials (thanks very much for these), plus some discussion sessions. As mentioned earlier, trying to explain FRBR, and WEMI etc to the uninitiated, even the initiated, is quite a challenge!

Jackie



Jackie Johnson
Metadata Team Leader
Library Services
University of Birmingham
Edgbaston
Birmingham
B15 2TT
[log in to unmask]<mailto:[log in to unmask]>
0121-414-2767

Please note I do not work Mondays

Twitter: @uoblibservices<https://twitter.com/UoBLibServices>
Website: https://intranet.birmingham.ac.uk/library




From: CIG E-Forum [mailto:[log in to unmask]] On Behalf Of Clifford, Katrina M
Sent: 13 January 2014 13:59
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: [CIG-E-FORUM] CIG Monday Afternoon session: Training

Good afternoon and welcome back to the discussion on adopting RDA where we’re turning our thoughts to training.

If you’re just catching up with the morning discussion (and thank you to all those who have already contributed), then feel free to continue to reply to any messages.

As with the morning session, we’ll have some prompts to direct the discussion, but please post anything you think is relevant. If you're posting about something new, then please give your subject header a relevant title so that those participating can keep track of conversations more easily.

A reminder that if you’re replying to messages and want them to post to the list, then hit ‘Reply to all’ rather than just ‘Reply’ as that’ll go only to the sender of the message and not the whole list.

To start this session, I’d like to start by asking

How did you approach/are you approaching training? – this can be for those in your team, or as touched upon this morning, for those who don’t catalogue directly but still might be affected.

Katrina


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