Our local force have a standard form they use and we accept this if appropriately completed. We require documentation in all cases-it's your evidence trail.
Iain Harrison
Information Governance Officer,
Information Governance Team,
Democratic Services,
Customer & Workforce Services,
Coventry City Council
Room 21a, Lower Ground Floor,
Council House,
Earl Street
Coventry. CV1 5RR
Telephone No: 024 7683 3305
Fax No: 024 7683 3395
www.coventry.gov.uk
For facts and figures about Coventry, look at the following:
http://www.facts-about-coventry.com/
http://insite.coventry.gov.uk/infogov
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Kirsten Donaldson Wheal
Sent: 04 October 2012 17:36
To: [log in to unmask]
Subject: [data-protection] Disclosing information to police
(Apologies for cross-posting)
Good afternoon everyone
I'm interested in other institutions' policies for disclosing staff members' personal data to the police under the DP exemption for the prevention or detection of crime.
At the University of Edinburgh, we have been advising that we don't disclose information automatically if the police (or other body with statutory powers) ask for it - we would ascertain whether they are asking for information about a named individual and for a specific purpose, and then ask for the correct authorisation documentation. Recently we have been challenged on this by another area of the University, which would rather not ask for the authorisation every time.
Do you ask for authorisation in all cases? Are there times when you would disclose without it?
Many thanks in advance,
Kirsten
Kirsten Donaldson Wheal
Assistant Records Manager
University of Edinburgh
Old College, South Bridge
Edinburgh EH8 9YL
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All e-mails are monitored by Coventry City Council IT Security, using M@ilMeter and Star Filtering Services in accordance with the Regulations of Investigatory Powers Act 2000.
_____________________________________________________________________
This e-mail has been scanned for all viruses by Star Internet. The service is powered by MessageLabs.
This e-mail and any files transmitted with it are confidential and are intended solely for the use of the addressee. If you have received this e-mail in error, you are requested to contact the sender
All e-mails are monitored by Coventry City Council IT Security, using M@ilMeter and Star Filtering Services.
The views contained in this e-mail are those of the author and not necessarily those of Coventry City Council.
______________________________________________________________________
This e-mail has been scanned for all viruses by Star Internet. The service is powered by MessageLabs.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|