I was always taught there are no emergencies in OH, and I factor admin time
into my diary to catch up with all those little things HR and managers come
up with at short notice. Also learning it is not for OH to sort out everyone
elses difficulties just because it has a vague relation to health. Like the
H&S managers referring blood or vomit spillages to me because they did not
have a policy for it. I gave them some rough gudlines for what they should
be considering but was not prepared to take this on as an OH responsibility
fielded it back to H&S and environmental/waste.
Say NO occasionally it does them good to say not my (OH) remit, we really do
spend alot of time trying to please everyone without looking after
ourselves.
Look after yourself and manage your time to suit you and the busines will be
well served.
Catherine Farrimond
OHA
----- Original Message -----
From: "Naylor, Sharon [HMPS]" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, June 14, 2012 1:25 PM
Subject: Re: [OCC-HEALTH] Time / office management - Help / advice
Actually one practise I have adopted over the years is that I set myself
"core hours" for activities eg between 10 00 and 16 00 I am available to do
whatever needs doing. Before and after these hours is planning/catching
up/tying up loose ends time
-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf
Of Susan Gorton
Sent: 14 June 2012 13:18
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Time / office management - Help / advice
Look at the tool box on this webpage. lots of time management tips.
http://www.mindtools.com/pages/main/newMN_HTE.htm
Suggestions.
*If you get frequent last minute urgent work - have set time in your diary
that you don't use for anything else.
*Book slots that are long enough for both appointment and report writing and
do both
*Use report proformas for people who require urgent responses.
*Set expectations that 24 hour reprts will be don o those profrmas and other
reports will be 2-3 days.
*Use auto text or delete as applicable on a template - lots of advice on
this has been given in this group.
*devleop advice sheets for advice you give frequently and attach it to
reports rather than writing it new all the time. Eventually they may even
stop asking.
*Set aside time to prioritise work each day into the urgent and important
*If oyu keep paper records : A quick, cheap and easy new file: clear plastic
cut flush sleeve (open on two sides), hole punch paper, treasury tags to
keep pages together, front sheet with name (we have pre printed front sheets
which are colour coded for job roles and risks) on or sticky lable. We can
create new file in 5 seconds for a cost of less than 20p,
*If you can afford it get Oh software like Co-hort or Opas and do all your
work electronically including notes. We use ours and copy emails into it so
no printing and finding the file to put it in every time you have a phone
call or receive an email - havent gone paper free yet more 'paper lite'
Regards
Sue
Susan Gorton | OH Nurse Manager | Occupational Health Department | Great
Ormond Street Hospital NHS Foundation Trust | Level 3, Ormond House, 26-27
Boswell St., London WC1N 3JZ |020 7405 9200 Ext 0247 | DD to OHD 020
78138554 | Direct Fax 020 78138355 | Mobile 07833294568
Please be advised that all e-mail communication relevant to assisting in the
management of the OH process will be printed and entered into the
individual's OH file or copied and added as an electronic note on their
electronic OH record. This may therefore be disclosed under the Data
Protection Act (1998).
find us on: shop:
-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf
Of Roisin Smyth
Sent: 13 June 2012 23:26
To: [log in to unmask]
Subject: [OCC-HEALTH] Time / office management - Help / advice
Hello Everyone,
I work in a very large and busy organisation - lots of paperwork, systems,
processes, i's and t's to dot and cross, no admin support, you get the
general gist, no different to most I imagine.
Before I drown in a sea of paperwork, outstanding filing etc, I wondered if
you more experienced (or more organised!) members would mind sharing any of
your own tips that you may have developed on practical strategies for
keeping on top of workload, referrals, appointments. I'm trying to evolve my
own way as best I can, but I'm looking to the experts for wisdom here.
A big problem I find is that I can set a plan in place, but need to
re-prioritise so often and reschedule to respond to certain needs (such as
reports of potentially work related illness/injury that need assessed asap)
that I'm worried I'm going to miss something / fail to follow up on
something important. Things tend to run at a fast pace.
It's a big question - I know people can study for degrees in office
management, but I'm really just looking for some day to day practical
advice, no matter how small.
Thanks so much in advance.
Roisin
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