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FE-EXAMS-NETWORK  June 2012

FE-EXAMS-NETWORK June 2012

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Subject:

Re: The recording of the posting of certificates

From:

Michelle Lockett <[log in to unmask]>

Reply-To:

The FE Exams Network mailing list <[log in to unmask]>

Date:

Thu, 28 Jun 2012 16:02:45 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

We use our MIS system and change the stage code to a status of CERT and the stage date is the date we posted it out. Where a student has several certificates it can be recorded against each course using this method. The only problem we have is we cannot record COUC or NOP for each unit its just the final overall cert we record. If we require unit information we look at the awarding body website to see the date issued and that then gives us an approximate postal date.



Michelle

Michelle Lockett

Administrative Officer MIS/ Exams

Room G21

01606 720581



-----Original Message-----

From: The FE Exams Network mailing list [mailto:[log in to unmask]] On Behalf Of Mandy Ebrey

Sent: 28 June 2012 16:42

To: [log in to unmask]

Subject: The recording of the posting of certificates



Hi Everyone



I was just wondering how everyone kept a record of any certificates they posted out to students.



At the moments we create a posting list which has the students address and what certificate is being posted. This is then saved under the date it has been posted out in the correct month. The list is printed and the post office date stamp it for us.



We create a separate sheet for each qualification but if the student has more than 1 certificate this is recorded on the same sheet. If a student then phones up to enquire where their certificate is we check our post list to see when it was posted and to what address.



I just wondered how everyone felt about the importance of keeping a specific record of posting and how they did it.



Thanks



For example



Certified Mail 28th June 12

City & Guilds 3008-02 Level 2 Diploma in Hairdressing



John Smith                                                      Mary Jones

Xxxxxx                                                          xxxxxx

Xxxxx                                                           xxxxxx

Xxxxx                                                           xxxxx





Sarah James

Xxxxxx

Xxxxxx

xxxxxx





Mandy Ebrey

Senior Exams Clerk

shrewsbury College

Michelle Lockett





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Mid Cheshire College

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