-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope, American
Geographical Society Library, UW Milwaukee
Sent: 10 November 2011 14:16
To: [log in to unmask]
Subject: OCLC QC Tip of the Month Nov 2011: Editing capabilities and
master records in WorldCat

-------- Original Message --------
Subject:        OCLC QC Tip of the Month Nov 2011: Editing capabilities
and
master records in WorldCat
Date:   Wed, 9 Nov 2011 11:56:34 -0500
From:   Goodson,Luanne <[log in to unmask]>
Reply-To:       askqc <[log in to unmask]>
To:     <[log in to unmask]>

[Cross-posted to multiple lists-- please excuse/ignore duplication]

Editing capabilities and master records in WorldCat

There are many different types of editing capabilities available to the
average user of OCLC's Connexion cataloging service, most of which have
been in place for decades. Connexion documentation explains in full the
specifics of replacing master records, as well as the type of upgrades
libraries can perform based on the cataloging level of their OCLC
authorization number. Please see this page
forConnexionclient_http://www.oclc.org/support/documentation/connexion/c
lient/cataloging/bibactions/bibactions.pdf_under

3 Replace master bibliographic recordsand this page
forConnexionbrowser_http://www.oclc.org/support/documentation/connexion/
browser/cataloging/actions_bib_records/actions_bib_records_pdf.pdf_under

1 ... Record actions summary.

Minimal-Level upgrade, Database Enrichment, and Enhance capabilities
have been in place for many years. In the case of Database Enrichment,
the system compares what you have done in terms of adding, editing, or
deleting fields using the information that is contained in the chart in
section 5.3 of Bibliographic Formats and Standards
(_http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichm
ent_).

If the changes match the chart, they are counted as a Database
Enrichment replace. If they do not and the record falls into the
categories that can be replaced under the Expert Community Program, the
changes are counted as an Expert Community replace.

The Expert Community Programallowsusers with Full-Level cataloging
authorizations and higher to make additions and changes to almost all
fields in almost all records; no special (or additional) authorization
is required. The overriding principle of the Expert Community is:
"First, do no harm." Please use the same care in editing an existing
master record as you would use in creating a new record. A second
overriding principle is: "If in doubt, DON'T." For more information,
including the Guidelines for Experts document and previously recorded
web sessions go to the Expert Community page
(_http://www.oclc.org/worldcat/catalog/quality/expert/default.htm_

The most recent addition to editing capabilities was announced in
August. In accordance with the decision by the Program for Cooperative
Cataloging (PCC) Policy Committee in November 2010, OCLC has expanded
the capabilities of OCLC participants with NACO authorizations.
Individuals with NACO authorizations, along with those who have National
Level CONSER and National Level Enhance authorizations, which already
include NACO capabilities, are now able to edit and replace BIBCO
records (non-serial records with 042 code "pcc").

We hope your institution is using these capabilities to improve and
upgrade WorldCat master records to a degree never before available.

If you would like to track your own institution's statistics there is a
general report available under OCLC Usage Statistics on the Browser
site_http://connexion.oclc.org/_or for more detailed information on the
specific types of changes made (i.e. Database Enrichment, Minimal-level
upgrade, etc.) there is the OCLC Product Code Detail Usage Report
available via OCLC's Product Services Web (_http://psw.oclc.org_).

Here are instructions for retrieving it:

- On the Product Services Web home page, click on "download records and
reports"

- In the "Reports and Statistics" list, click on "OCLC Product Code
Detail Usage Report" (about two-thirds of the way down the list)

- At the prompt to log on, enter the authorization and password that you
use to access Connexion

- You can either view the report on your screen or download it as a text
file

- Expert Community Experiment replaces are identified by Product Code
ONT6390

Database Enrichment replaces by Product Code ONT2565

Minimal-level Upgrades by Product Code TOC3491

Enhance by Product Code ONT2571 and

National Enhance by Product Code ONT2570

- If a product code does not appear on your institution's report then no
applicable replaces were done for that category

Please send any questions or concerns to: [log in to unmask]

Luanne Goodson

Consulting Database Specialist

OCLC Quality Control Section

6565 Kilgour Place MC 139

Dublin, Ohio, USA 43017-3395