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OCC-HEALTH  June 2011

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Subject:

Re: Employee requesting OH file

From:

"Goodyear, Terri" <[log in to unmask]>

Reply-To:

Occupational Health mailing list <[log in to unmask]>

Date:

Tue, 21 Jun 2011 13:12:22 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

Hi There,
We send all letters like this to our 'data protection officer' within the Company, they then inform us of what data to collect and where & whom to send it to.  We charge £10 for this as a Company.


Terri

 Please consider the environment before printing this e-mail 


-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Sandra Edwards
Sent: 21 June 2011 12:56
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Employee requesting OH file


 
Data Protection Act applies 

SE Edwards 

BSc(Hons) SCPHN (OH). PGCE. Dip HE. RGN.


City of Bradford Metropolitan District Council; Department of Business Support, 6th Floor City Exchange, Bradford, BD1 5SG

Email: [log in to unmask]

Strategic Support ● Commissioning/Procurement ● Human Resources 

 Note: The information contained in this email may be subject to public disclosure under the Freedom of Information Act 2000. The information in this email and any attachments is confidential .  It is intended solely for the attention and use of the named addressee(s). If you are not the intended recipient please notify the sender immediately. Unless you are the intended recipient you are not authorised to, and must not, copy, distribute, use or retain this message or any part of it.

As an environmentally conscious organisation, Bradford Council is keen to help save trees by reducing paper usage. Please only print out this email if absolutely necessary. In 2004 the UK used about 13 million tonnes of paper of which only 36% was re-cycled. Thank you.


-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Hazel Archer
Sent: 21 June 2011 12:03
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Employee requesting OH file

Hi Lesley

I too have never had such a request but we do have a policy where individuals can obtain a copy of their notes. However there is a charge for this.

Cheers H

Please consider the environment before printing this e-mail

-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Lesley Bamford
Sent: 21 June 2011 11:52
To: [log in to unmask]
Subject: [OCC-HEALTH] Employee requesting OH file

Hi All,

I am hoping for your sound advice as per usual on this one please.
I have never had a request like this before and think I know what to do but your advice and experience would be reallly appreciated.

The HR dept have had a request for copies of the HR and OH file of an individual that has been dismissed. The request is in the form of a letter direct from the individual. Obviously I need to see the letter and I would send any OH info directly to the individual but would you send the whole file including your written notes? I do not have any objections to the individual seeing these- I was very supportive!

Thank you in anticipation for your help and advice.

Kind Regards
Lesley

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