I am currently investigating how we in the Surrey library service share documents between libraries and library service development teams. I am looking for a quick summary of how other authorities approach this. I will post a summary of all responses.
We have an intranet which is county wide but all files are fixed and can only be updated by web site developers, with delays.
We also have a shared folder system which is mostly concentrated around the library service development teams, and access to each folder is controlled. This leaves the dual problem that we either limit access (and thus not everyone can see everything) or we don't limit access and lose all control over who updates what, when, with dangers such as there being 18 different latest versions of a document.
Also, does anyone have experience of:
(i) widespread use of something along the lines of googledocs
(ii) a more structured environment - such as Microsoft SharePoint?
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