Hi Lijuan,

I agree very much that there is a gap between digital preservation and records management because, as you mentioned, they focus on somewhat different issues and follow different standards. In my opinion, in order to bridge this gap it's probably easier to start from records management rather than digital preservation, and I think the InterPARES project is doing just that (http://www.interpares.org/). The InterPARES (International Research on Permanent Authentic Records in Electronic Systems) project is also known as the "The Long-Term Preservation of Authentic Records" project. But it seems that this project is not in the radar of the digital preservation community (in terms of references and citations), though I'm not sure why.



On a more practical note, since existing EDRMS do not have digital preservation capabilities, there will need to be custom integrations with digital preservation systems (DPS). So the chosen solutions for EDRMS and DPS should have integration capabilities e.g. open and comprehensive APIs. But I do believe it is a matter of time before EDRMS incorporate digital preservation capabilities too.

 

Just my two cents on this subject since this has come across my mind as well.



Best Regards,

Zhengyu



Mr Leow Zheng Yu | Project Manager | Digital & Knowledge Infrastructure | National Library Board, Singapore 

DID +65 6846 6882 | Fax +65 6846 6843 | Email [log in to unmask] | Website www.nlb.gov.sg 

Knowledge . Imagination . Possibility | Singapore Public Service: Integrity . Service . Excellence





-----Original Message-----

From: Digital-Preservation Announcement and Information List [mailto:[log in to unmask]] On Behalf Of Lijuan Yu

Sent: Thursday, 24 February, 2011 2:48 AM

To: [log in to unmask]

Subject: Difference between TDR solution and existing EDRMS solutions



*** My apologies for cross-posting ***



Existing Electronic Document Records Management System (EDRMS) solutions or Enterprise Content Management (ECM) solutions are not suitable for a trustworthy digital repository (TDR) which is supposed to preserve digital objects for long-term purposes (e.g., permanently). Do you agree with this statement or not? and why? You could get back to me either online or offline. 



The following are only my personal opinions --- 

There are big difference between the concept/solution of TDR and the existing EDRMS/ECM solutions. For example, they are addressing different issues and they are following different set of standards.



TDR Objective: to preserve and provide access to digital records/information, free from dependence on any specific hardware and software, for as long as required



EDRMS Objective: to regain control over electronic records/information by providing system tools to capture, classify and apply retention schedules and access controls to e-records.



TDR Standards: ISO 14721:2003: Open Archival Information System (OAIS) -Reference model; ISO 20652:2006  Producer-archive interface -- Methodology abstract standard; Trustworthy Repositories Audit & Certification: Criteria and Checklist V1.0;  etc	



EDRMS Standards: ISO 15489; DOD 5015.2, MoReq, Functional Requirements for ERMS (ICA 2008) etc



Please note: we are only discussing about the current ECM and EDRMS's lack of capabilities for long-term digital preservation. It doesn’t mean that EDRMS or ECM providers won't provide TDR solutions in the future. Actually an integrated solution with both records management capabilities and long-term digital preservation capabilities to truly manage the whole life cycle of e-records might be possible in the future. 



Thanks you very much for your insights on this!



Lijuan Yu 

Senior Coordinator, Archival Electronic Records

Recordkeeping Support Unit

Archives of Ontario

Ministry of Government Services

134 Ian Macdonald Blvd

Toronto, ON M7A 2C5

Canada 

Phone: 416 327 1588

Fax: 416 326 8167

E-mail: [log in to unmask]

AO Website: www.archives.gov.on.ca