My understanding of best fax practice is that you should phone ahead
and, whilst on the phone, fax a non-sensitive header sheet, get
confirmation of receipt via the phone and only then send the body of the
fax. That way, the fax number is always re-validated regardless of
whether it is pre-programmed or not.
Donald Henderson
Information Compliance Manager
Perth & Kinross Council
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Bradshaw, Phillip
Sent: 01 December 2010 11:54 AM
To: [log in to unmask]
Subject: Re: [data-protection] First DP Fines for breaches announced
... Not to mention the complications of Faxination, or managing a phone
ahead system when one of the key officers involved is deaf and does not
use the phone ....
:-)
For the record I have modified my initial emergency requirement "No
faxes should ever be sent using automated dialling / stored numbers."
and replaced it with a controlled system, including verification and
auditing of the stored numbers, proper programming of display, keeping a
log, phone ahead and receipt verification, and a requirement not to mix
'types' of numbers e.g. if the stored list is barristers' chambers it
should not also include the office supplies firm.
Phillip Bradshaw
Information Manager
Democratic Services
Room CY4A, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07890 265987
Fax: 029 2087 3349
Fax: 029 2087 3349
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