Just so you know an EDMS does not support a classification
Paula
Just so you know an EDMS does not support a classification scheme in the purest sense of the scheme EDMS gives you a similar set up that you would find on shared drives in explorer but in EDMS they are call data stores obviously with a little more functionality than the windows shared drive format, but all the same does not support the Scheme. However, and EDRMS does.
Many thanks
Trish
Trish-louise Bailey
Information Governance (IG)
(Data Protection & Privacy, Freedom of Information, Information Security, Information Sharing & Confidentiality, Information Quality & Assurance, Records & Information Management)
Telford & Wrekin Council
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-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Paula McClure
Sent: 10 March 2010 15:29
To: [log in to unmask]
Subject: classification scheme in EDMS
Hello,
I have a question about best practices in implementing a classification scheme
in an EDMS. We use Livelink, so I especially welcome suggestions from Livelink
users.
I've just about finished creating an organisation-wide functional classification
scheme with three levels. I would like to start restructuring the EDMS system,
reflecting the new classification scheme.
I have received advice to structure the top folders by organisational area and
then to use the "classifications" feature of Livelink to recreate my
classification scheme "in the background". I'm not sure this is sound advice.
While I worked on the classification I thought that I might recreate it in the
EDMS as it is on paper. Where record series headings apply to more than one
organisational area, I would create subfolders for each area if necessary -- if
segregation was required. In this case access permissions would be applied at
lower levels rather than top levels.
I would appreciate any suggestions or comments,
Many thanks
Paula McClure
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