Hi Lawrence



I recently used the 'Tower of Babel' Wiki should give you all the info needed behind the story. 



Robin



----- Original Message -----

From: The UK Records Management mailing list <[log in to unmask]>

To: [log in to unmask] <[log in to unmask]>

Sent: Sat Jan 16 07:28:50 2010

Subject: what does bad digital records management look like? photos or visuals to share?



Dear All,

I am preparing a presentation which will include a discussion of records

management. I want to make this tangible to senior management.  I have

slides that show poor paper records management.  The well known desk piled

with papers or a storage shed with boxes open  at random and obvious signs

of flooding.



What I am struggling to find, or develop, is a slide or a picture that show

what poor digital records management looks like. A couple of options that

spring to mind would be to have a picture of a desktop with lots of

documents and few folders randomly arranged.



My concern, and perhaps this is a problem for the field, is that a lay

person will see a lot of files and folders and think that the desk top is

organised.  They cannot visualize inside that to realize it is not well

ordered.  Moreover, simply saying digital records needs to be managed does

not create a "golden thread" from the individual with poor RM digitally to

the whole organisation having a serious digital storage problem.  Despite

the theoretical arguments about storing everything, we cannot keep buying

bigger buckets. :)



At a glance I can see bad paper records management by seeing open records

boxes strewn across a service depot with files and papers falling out. At a

glance, I (perhaps I need new glasses) cannot see the same thing digitally.

Perhaps I have not yet entered the matrix. :)



I think that if I could make the point about digital by saying that the same

goes for digital, but that may not have the same impact. 



How have you approached? How would you approach it?  



I may end up with the screen shot of a desktop but I was hoping for

something  else.



Any help would be greatly appreciated and reciprocated.



Best,



Lawrence



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