Hi

I'll take a slightly different view. The London Met Archives would let me consult the admissions register for a mental hospital as long as the records were more than 70 years old, and as it was for my great uncle, it was. The DOB, mother's maiden name and registration district are public records as are copies of any BMD certificate.

I would therefore be happy with such information being available and would not redact anything.

Sorry to disagree.

Tony Brookes
University Information Assurance Officer
University Of Derby
DE22 1GB
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of simon howarth
Sent: 02 June 2009 13:49
To: [log in to unmask]
Subject: Re: [data-protection] School Registers

Hi Doreen,

Name and DOB are pretty powerful together, but not necessarily a major cause for concern. I suppose you have to
consider the risks. What are the risks of someone being distressed or damaged as a consequence of releasing this
information, quite apart from considering the privacy impact - Privacy Impact Assessment anyone?

I can only compare it (and it's not a good comparison) with the 1939 registers held by the NHS which was the
enumeration performed in September 1939 that was used to issue identity cards and which had all births, deaths and
lots of other information added to it up to 1991 when it went electronic.

Even though there may be entries where individuals have passed away or the address is no longer relevant, there is
still a chance of people from 1939 being alive, therefore unless they can be traced and give their consent the
information would not be made public.

I am not sure if such a register would be classed as a public documen now, and maybe you should check out the
relevance of the Public Records Act to see if this may play a part? Census data and the 1939 enumeration are
covered by the Census Act and there is a 100 year moratorium on the release of information, with the exception of
the 1911 census which was made public early due to an administrative error.

I suppose, if it were me, I would not be displaying the register, or I would be redacting all but name.

Sorry, to be of no more use!

Simon Howarth.



Quoting "Broom, Doreen" <[log in to unmask]>:

> Hi All
>
>
>
> I know we have been down this route before but am not sure what the
> current position on this topic is.
>
>
>
> The issue I am dealing with is an exhibition being held by one of our
> schools with the assistance of our Archivist.  There is an admission
> register from 1939 with evacuees being admitted.  There is no sensitive
> data involved only name, address, date of birth, name of parent or
> guardian and date admitted and left.  The addresses are more than
> probably out of date and the parents/guardians are probably deceased and
> therefore the only real issue I have is date of birth.  Anyone dealt
> with this type of scenario before or have any views?
>
>
>
> Many thanks,
>
>
><snip>

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