---------- Forwarded message ----------
Date: Sat, 3 Jan 2009 10:08:30 -0500
From: Bernard Rentier <[log in to unmask]>
To: [log in to unmask]
Subject: The Liege IR Mandate is definitely IDOA/DDR
(Immediate-Deposit/Optional-Access -- Dual Deposit/Release)
Yesterday, Klaus Graf reacted rather strongly to the announcement of the
Liège University repository mandate, stating t[in the American Scientist
Open Access Forum] that its "practice and legal framework is nonsense."
It seems to me that perhaps he may have missed a few essential aspects
of this mandate, essentially the way it is handled in practice, the
legal wherewithal and the reasons for imposing it.
Below is the English translation of the message I have sent to the whole
University Community on November 26, 2008. I believe that, rather than
a lengthy explanation of how the Liège mandate works, this message tells
it all much better.
It may perhaps be useful as well for those who wish to find a way to
obtain compliance with their universities. It demonstrates also
that the Liège Mandate is indeed IDOA/DDR (Immediate-Deposit/Optional-
Access -- Dual Deposit/Release), to use the latest definitions coined in
Happy New Year to all !
Madame, Monsieur, Cher(e) Collègue,
The increase in international visibility of the ULg [Université
de Liège] and its researchers, mainly through their publications,
as well as the support for the worldwide development of an open
and free access to scientific works (Open Access) are two essential
objectives at the heart of my action, as you probably know.
At my request, the Institutional Repository "ORBi" (Open Repository &
Bibliography; http://orbi.ulg.ac.be ) has been set up at the ULg by
the Libraries Network to meet these objectives.
 The experimental encoding phase based on volunteerism being now
successfully completed, we can step forward and enter the "production
phase" this Wednesday November 26th, 2008. I take this opportunity
to thank all the professors and researchers who have already filed
in ORBi hundreds of their references, 70% of them with the full
text. Thanks to their patience, ORBi's fine tuning could be achieved.
From today onward, it is incumbent upon each ULg member to feed ORBi
with his/her own references. In this respect, the Administrative
Board of the University has decided to make it mandatory for all
- to deposit the bibliographic references of ALL their
publications since 2002;
- to deposit the full text of ALL their articles published in
periodicals since 2002.
Access to these full texts will only be granted with the author's
consent and according to the rules applicable to author's rights
and copyrights. The University is indeed very keen on respecting
the rights of all stakeholders.
 For future publications, deposit in ORBi will be mandatory as
soon as the article is accepted by the editor.
 I wish to remind you that, as announced a year in March 2007,
starting October 1st, 2009 *only those references introduced in ORBi
will be taken into consideration as the official list of publications
accompanying any curriculum vitæ in all evaluation procedures 'in
house' (designations, promotions, grant applications, etc.).*
Information seminars have been planned during the next months
to allow every one of you to make the tool your own thing (see
http://orbi.ulg.ac.be/news?id=06). Help is also accessible on line;
such as the simplified user's guide (also available as a leaflet)
and the Depositor's Guide.
The development of ORBi offers multiple advantages not only to the
Institution, but also to the researchers and their teams, such as:
- a considerable speeding up of the dissemination and visibility
of the scientific works (as soon as publication approval is
- a considerable increase in visibility for the published works
through referencing in the main search engines (Googlescholar,
OAI metaengines, etc.);
- centralised and perennial conservation of publications allowing
multiple exploitation possibilities (integration in personal
web pages, in institutional web pages, export of reference lists
towards other applications and to funding organisations such as
the Belgian National Fund for Scientific Research); - etc.
I hope that, despite the time you are going to devote to this
somewhat tedious task, you will soon realise the benefits of this
With many thanks,
University of Liege
7, place du 20 Aout
4000 Liege, Belgium
Tel: +32-4-366 9700