I find Microsoft Outlook horrible, confusing software to use and I'm no
expert at all. But in case this is some help to others, here's how I set up
my listserver emails to drop into folders separate from my INBOX. It's
really worth doing and a lot easier that it might first appear, if you
follow these steps. Apologies if your version of Outlook works a bit
differently, or if you use other software, but I don't expect it will be
In Outlook 2003 and Windows Vista:
Click the tiny arrow to the right of the NEW button, then select FOLDER...
Give the new folder a name (GEM?) and click OK.
Click TOOLS, then select RULES AND ALERTS...
Select the tab EMAIL RULES and click NEW RULE...
A 'Rules Wizard' appears. Highlight the radio button START CREATING A RULE
FROM A TEMPLATE
STEP 1: Highlight the (3rd?) option which says, MOVE MESSAGES SENT TO A
DISTRIBUTION LIST TO A FOLDER
STEP 2: Click on PEOPLE OR DISTRIBUTION LIST, then, at the top of the box
that appears, enter [log in to unmask] (It is safer to COPY AND PASTE this
from a GEM email header.) Click OK.
Still inside the STEP 2 box, click on SPECIFIED (folder). Highlight the new
(GEM?) folder you created earlier. Click OK.
In the remaining RULES AND ALERTS box, click OK.
Done. Now, all listserver emails will drop automatically into the
corresponding folder and remain out of sight until you open that folder. And
when you do, you ONLY see the listserver emails, making it so much easier to
backtrack and follow any discussion threads that interest you. So much
better than allowing group discussion emails to get muddled up with direct
Sorry to harp-on. Hope this helps.
Promoting public engagement with science
through a contagious delight in phenomena
[log in to unmask] * http://www.interactives.co.uk
Give people facts and you feed their minds for an hour.
Awaken curiosity and they feed their own minds for a lifetime.