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RECORDS-MANAGEMENT-UK  August 2008

RECORDS-MANAGEMENT-UK August 2008

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Subject:

Re: Records Management Job Evaluation in Local Government

From:

Clare Cowling <[log in to unmask]>

Reply-To:

Clare Cowling <[log in to unmask]>

Date:

Mon, 4 Aug 2008 16:22:14 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (227 lines)

Some time ago I provided this summary for the list of what I've had to
do as a records manager in 3 separate organisations over the past 5
years (I've just added a few more), showing how we lurch from high level
policy making to chucking cartons around in a basement): 

Do records audits
Draft an information security policy
Draft an information security classification scheme
Draft a business continuity policy 
Draft an e-mail management policy 
Draft a corporate information risk register
Draft an e-records management strategy 
Draft a paper records management policy 
Draft a scanning evaluation strategy 
Draft a workbook for DISC BIP 008 compliance
Draft local and corporate standards for implementing EDRMS
Evaluate various EDRMS  
Draft guidance notes on relevant legislation 
Provide guidance on migration 
Provide guidance on digitisation 
Provide guidance on microfilming 
Provide costing for equipment for records stores 
Physically clear out a paper records store
Draft guidelines on standards for records stores 
Provide guidance on budgeting for future expansion of paper records,
e-records, e-mail etc 
Provide guidance on health and safety 
Provide guidance on H R issues and DPA 
Assist in FOI/DPA enquiries 
Assist in preparing a publication scheme 
Carry out induction training
Run workshops on group folder management
Run workshops on mailbox management
Carry out training on compliance and r/m 
Manage the management of group folders (ownership, access,
rationalisation)
Prepare publicity material 
Provide guidance for Finance on projected costs for everything under the
sun 
Provide guidance for Facilities on projected costs for everything under
the sun 
Create a corporate file plan 
Create a corporate records disposal schedule
Draft business unit specific disposal schedules 
Undertake 3 externally funded projects on current r/m procedures and
policies 
Advise staff on an ad hoc basis about everything else you can think of. 

I think the above shows how we get landed with whatever is
urgent/fashionable at the time - not that I'm complaining as we
desperately need to justify/market what we do, not just to keep our
grading but to keep our jobs, period.  Perhaps I should add this to the
list as the biggest time-consumer of all....

Justifying my existence.

Clare 

Clare Cowling
Records Manager
Solicitors Regulation Authority
Ipsley Court
Berrington Close
Redditch B98 0TD

Ph: direct line 01527 512926
Internal extension: 3996 
Mobile 07816 929734
Fax: 0152 7883285
email [log in to unmask]



-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of
Kirkup,Stewart (Cultural & Community Services)
Sent: 04 August 2008 15:55
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government


I think this links in well with the recent discussions around how
successful the profession is at selling itself and the business benefits
it can provide. Only when we can fully show these benefits will our job
evaluations reflect what we a truly worth...

Another challenge we face in job evaluations and comparisons is the
disparate responsibilities different Records Managers have, some have
DPA/FOI, some don't. Some have EDRMS, some don't. Some have a Hard Copy
records centre, some don't... the list goes on, so does a generic
records manager role exist?

Stewart Kirkup
Derbyshire CC

-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Darbyshire ,
Michelle
Sent: 04 August 2008 15:41
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government

Dear All,

Following on from the responses I had a few months ago asking about
salaries and the results of my own job evaluation exercise I agree with
Brian in that we should present a united front one this. As Records
Managers we are not appreciated for the responsibilities that we hold
i.e. compliance with statutory legislation. I am appalled at the
significant decreases that are coming out of these evaluations
particularly when compared with the Private Sector. It is about time
that Records Managers should be recognised for the professionals that
they are!!!



Regards Michelle

Please think before you print!


Michelle Darbyshire
Records Manager
BMBC
Unit 1
Shortwood Court
Shortwood Business Park
Hoyland
S74 9LH

Tel: 01226 787970
Ex: 6970
Mobile: 07786525438
Fax: 01226 746019
Email: [log in to unmask]

-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Bryan Parker
Sent: 04 August 2008 15:23
To: [log in to unmask]
Subject: Records Management Job Evaluation in Local Government

What do you think our profession is worth in Local Government?

Many Local Government Authorities have or are currently going through a
job evaluation process and it appears, from initial discussions with my
colleagues, that our profession - Records Management, is coming out of
this with lowered grades and salaries, causing upset and dissatisfaction
amongst our members.

I am asking the community to band together on this and ensure our
profession is treated fairly in the Local Government job evaluation
process. I will be sending my information to the RMS (Records Management
Society) in the hope that they will take the lead in ensuring a
co-ordinated approach to establishing our worth for the job we do in
Local Government.

Please feel free to send me your experiences and/or thoughts on this
(offline)
and I also welcome a discussion on line if appropriate, and I will
ensure the information is passed on to the RMS to help enlighten those
who appear to be downgrading the valuable job we do.

We need to show a common front at this time.

Bryan Parker

Compliance and Records Management Officer

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Think before you print! Save energy and paper.
Do you really need to print this email?
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With the audit commission's top 'Four Star' rating we work to improve
the lives of local people by delivering high quality services.

You can find out more about us by visiting 'www.derbyshire.gov.uk'.  If
you want to work for us go to our job pages on
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************************************************************************
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is intended solely for the addressee. If this email was sent to you in
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This email, and any attachment, is intended for the attention of the addressee only. Its unauthorised use, disclosure, storage or copying is not permitted.  If you are not the intended recipient, please destroy all copies and inform the sender by return email and send a copy to [log in to unmask]   Thank you for your co-operation.

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