If it helps I use job descriptions that in addition to main duties have
headings as follows:
* Knowledge and skills
* Contacts and communications
* Problem solving
* Decision making
* Autonomy
* Management of people
* Financial responsibility
* impact
I think these came from the headings of our own job evaluation system.
It is much harder to write than a JD covering duties alone but has
proved very useful in providing a template that helps identify why we
are important and may well be worth doing by those who don't get a JE
form.
Alison Raisin
Group Information Manager Corporate Centre | Department for Business
Enterprise and Regulatory Reform | 1 Victoria Street, London, SW1H 0ET |
email: [log in to unmask]
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Chell, Robert
Sent: 05 August 2008 09:17
To: [log in to unmask]
Subject: Re: Records Management Competencies/ Job Evaluation in Local
Government
The competencies debate and JE go hand in hand. If you want a set of
generic competencies, then there is the Society of Archivists criteria
for accreditation of the archives/records management training courses,
which set out what knowledge and skills students are required to have.
See the scheme at
http://www.archives.org.uk/resources/accreditation_criteria%5B1%5D.doc
JE also needs to be put into the context of those undertaking the JE
assessment. As Paula says, don't assume that they will have a clue
about what you do, and don't expect them to understand the complexities
of the job (even if you do)in the short time they have to scan through
and score your JE form. Better to get hold of a copy of whatever Scheme
your JE Team are using, look at the scoring grids, and use the words and
phrases from the scheme in completing the form, together with some short
examples that highlight the corporate responsibilities.
Robert Chell
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Healy, Susan
Sent: 05 August 2008 08:24
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government
but for job evaluation purposes Clare's list would translate into
-Develop and implement a strategy for .....
-Analyse the organisation's information risk and develop policies and
strategies to manage the risk
etc etc
i.e. avoid verbs like 'do' and 'draft'
This comes from me in a personal capacity, I hasten to add!
Susan Healy
Information Policy Consultant and Data Protection Officer The National
Archives Tel 020 8392 5330 ext 2305 Email
[log in to unmask]
www.nationalarchives.gov.uk
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]]On Behalf Of Clare Cowling
Sent: 04 August 2008 16:22
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government
Some time ago I provided this summary for the list of what I've had to
do as a records manager in 3 separate organisations over the past 5
years (I've just added a few more), showing how we lurch from high level
policy making to chucking cartons around in a basement):
Do records audits
Draft an information security policy
Draft an information security classification scheme Draft a business
continuity policy Draft an e-mail management policy Draft a corporate
information risk register Draft an e-records management strategy Draft a
paper records management policy Draft a scanning evaluation strategy
Draft a workbook for DISC BIP 008 compliance Draft local and corporate
standards for implementing EDRMS Evaluate various EDRMS Draft guidance
notes on relevant legislation Provide guidance on migration Provide
guidance on digitisation Provide guidance on microfilming Provide
costing for equipment for records stores Physically clear out a paper
records store Draft guidelines on standards for records stores Provide
guidance on budgeting for future expansion of paper records, e-records,
e-mail etc Provide guidance on health and safety Provide guidance on H R
issues and DPA Assist in FOI/DPA enquiries Assist in preparing a
publication scheme Carry out induction training Run workshops on group
folder management Run workshops on mailbox management Carry out training
on compliance and r/m Manage the management of group folders (ownership,
access,
rationalisation)
Prepare publicity material
Provide guidance for Finance on projected costs for everything under the
sun Provide guidance for Facilities on projected costs for everything
under the sun Create a corporate file plan Create a corporate records
disposal schedule Draft business unit specific disposal schedules
Undertake 3 externally funded projects on current r/m procedures and
policies Advise staff on an ad hoc basis about everything else you can
think of.
I think the above shows how we get landed with whatever is
urgent/fashionable at the time - not that I'm complaining as we
desperately need to justify/market what we do, not just to keep our
grading but to keep our jobs, period. Perhaps I should add this to the
list as the biggest time-consumer of all....
Justifying my existence.
Clare
Clare Cowling
Records Manager
Solicitors Regulation Authority
Ipsley Court
Berrington Close
Redditch B98 0TD
Ph: direct line 01527 512926
Internal extension: 3996
Mobile 07816 929734
Fax: 0152 7883285
email [log in to unmask]
Please don't print this e-mail unless you really need to.
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