Publisher version/PDF use in Institutional Repositories
SHERPA runs RoMEO as a service to academic authors and repository
managers around the world to summarise publishers' contracts relating to
open access archiving.
There is often a question about the use of the publishers own PDF
version of research articles and whether these can be archived. It is
often believed that all publishers prohibit the use of their own PDF: in
fact the situation is very different.
SHERPA has analysed its records to determine which of the 414 publishers
listed allow authors to deposit the publishers' version or publishers'
PDF of a journal article into the author's institutional repository. 50
publishers allow immediate, un-embargoed deposit into repositories --
even more allow use in restricted circumstances. This means that there
is a large volume of work which can be deposited directly into
repositories even if the author has not retained their own final draft.
We hope that this information will help repository administrators in
encouraging deposit into their repositories.
The results have been mounted on the RoMEO site -
http://www.sherpa.ac.uk/romeo/PDFandIR.html
We have separated the publishers into sub-sets, indicating any
restrictions that are imposed by the publishers on the use of their
versions. The sub-sets are: no restrictions, embargos, fee required and
embargo & fee required.
In total this shows that 69 out of the 414 publishers listed in RoMEO,
allow the use of the publishers' final version of an article in an
institutional repository in some manner. These 69 publishers cover
approximately 1334 journal titles.
RoMEO
www.sherpa.ac.uk/romeo.php
RoMEO is an online service which allows users to search for publishers'
policies on self-archiving. Each entry is broken down into which
versions the author may deposit, the location of the deposit and any
attached conditions.
RoMEO is seen as an essential resource by many in the Open Access
community. RoMEO is funded by JISC and the Wellcome Trust. Journal
information is kindly provided by the British Library's Zetoc service
hosted by MIMAS
SHERPA
www.sherpa.ac.uk
The award winning SHERPA is based at the University of Nottingham and
works on a portfolio of projects related to Open Access and repository
development.
SHERPA is a 33 member consortium of research-led universities within the
United Kingdom and the Republic of Ireland. SHERPA specialises in
promoting and advising on the development of open access repositories.
Other services developed by SHERPA include JULIET and OpenDOAR.
Jane H Smith B.Sc (Hons) M.Sc
SHERPA Services Development Officer
SHERPA - www.sherpa.ac.uk
SHERPA/RoMEO - www.sherpa.ac.uk/romeo.php
OpenDOAR - www.opendoar.org
Juliet - www.sherpa.ac.uk/juliet
Nottingham E-Prints - http://eprints.nottingham.ac.uk/
SHERPA
Greenfield Medical Library
University of Nottingham,
Queens Medical Centre
Nottingham
NG7 2UH
Phone: 0115 951 4341
Fax: 0115 823 0549
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