JiscMail Logo
Email discussion lists for the UK Education and Research communities

Help for LIS-UKBIBS Archives


LIS-UKBIBS Archives

LIS-UKBIBS Archives


LIS-UKBIBS@JISCMAIL.AC.UK


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

LIS-UKBIBS Home

LIS-UKBIBS Home

LIS-UKBIBS  June 2008

LIS-UKBIBS June 2008

Options

Subscribe or Unsubscribe

Subscribe or Unsubscribe

Log In

Log In

Get Password

Get Password

Subject:

Re: Authority Indexes

From:

Helen Williams <[log in to unmask]>

Reply-To:

[log in to unmask]

Date:

Thu, 19 Jun 2008 10:52:22 +0100

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (177 lines)

 I too replied off list to Jane, but we also consider authority control
very important in helping our users retrieve materials, so here is
another summary to add into the current discussion.  

I'm working at LSE, where we do maintain authority control.  We check
all records for name, corporate name, subject and series authorities.
Our library management system allows us to do an authority check on each
record when we save it to the system, and if we find a heading that is
not validating, then we import it from the Library of Congress. 

In the past there have been varying ways of dealing with authority
control, including creating records in-house where none were available
from the Library of Congress.  Over many years a number of duplicate and
incorrect headings had built up, and so we have recently had our
catalogue cleaned by an external company and are currently working
through outstanding reports from them in terms of tidying up
non-existent / duplicated authorities.  

We are now making sure that our authority file is in line with LC
headings and in order to maintain consistently high standards we are
using a service offered by the company that did our data clean whereby
newly added records are sent to them monthly for checking. Our team
still check authorities at the point of adding a record to the catalogue
as possible queries are much easier to sort out with the item in hand.
By sending the new records to the external company they are able to add
them to the backfile they hold of our records which means that if
authority records are changed by the LC they can alert us to the need to
change our catalogue accordingly.  

Helen Williams 

Assistant Librarian, Bibliographic Services
Library
The London School of Economics and Political Science
10 Portugal Street
London WC2A 2HD

[log in to unmask]
020 7955 7234


-----Original Message-----
From: Bibliographic standards in UK libraries
[mailto:[log in to unmask]] On Behalf Of Andrew Coburn SLBS LY LS
Sent: 18 June 2008 17:09
To: [log in to unmask]
Subject: Re: Authority Indexes

I replied off list to Jane but I said:

We are a public library so our experience is probably different but for
what it is worth: We do try and keep our headings controlled. We import
as many records as possible from BDZ (The Z39.50 service from BDS) and
they use the same standard as the BL and therefore the LoC. If we create
records from scratch we try to ensure that we use the same form of name.
I need a new example but am currently still quoting a County Librarian
from about 15  or 20 years ago who came in after visiting a branch and
using the OPAC to ask why we only had three books by Fay Weldon. Answer
- it depends on which form of the name you use. So we still see it as
important. Unfortunately our LMS does not allow OPAC users to put in the
wrong form and get all the items by the person under the correct heading
- you would only find those which had the incorrect form somewhere in
the standard bib record, perhaps as a statement of responsibility.

We have ebooks from two sources and also have got but not yet loaded
MARC records for the Oxford ref and Credo collections. Some of the ebook
records are created by OCLC and therefore reasonably good. The rest need
updating but most don't look too bad. 

Not sure if this helps -let me know if I can be of more help. I am the
chair of the CILIP Cataloguing & Indexing Group and we were only talking
[that] week about running a course around the general heading of
authority control. Probably early next year so no more detail about
date/ venue or content yet.

Andrew Coburn
Acquisitions & Cataloguing Manager
Essex Libraries
Adults, Health and Community Wellbeing
Essex County Council
Goldlay Gardens
tel. 01245 244957
01245 284981 ext 255
minicom 01245 244966
ECC ednet 35255

-----Original Message-----
From: Bibliographic standards in UK libraries
[mailto:[log in to unmask]] On Behalf Of Kelleher, Martin
Sent: 18 June 2008 16:51
To: [log in to unmask]
Subject: Re: Authority Indexes

Hi,

Here at the University of Liverpool, we prioritise authority indexing
fairly highly, operating our own standard. We do, however, find it
increasingly difficult as a result of the influx of electronic records
in large numbers, and our acquisition of Blackwells 970 contents fields,
which include completely non-standard headings. We just manage them as
best we can, and with regards to e-book records prioritise according to
predicted stability of access to the relevant collections. Greater
consistency is better than none whatsoever!

On the positive side, that increasing number of bib records are
downloaded rather than created from scratch means that we have more time
to apply to authority maintenance.

Martin Kelleher
Bibliographic Services Librarian
University of Liverpool

-----Original Message-----
From: Bibliographic standards in UK libraries
[mailto:[log in to unmask]]On Behalf Of Jane Daniels
Sent: 06 June 2008 11:39
To: [log in to unmask]
Subject: Authority Indexes


Hi,

Apologies for cross-posting but does anyone have any advice with regard
to the need for/cost of maintaining authority indexes?

We have an author index but are aware that some academic institutions
and public libraries have abandoned authority index maintenance
altogether,usually because of lack of staff time. 

We would also like to import more records for free electronic resources
but wonder whether it is still possible to "control" and maintain
indexes under these circumstances.

Any responses would be very welcome even if it is just to say that you
don't maintain indexes!

Many thanks,

Jane Daniels
Information Advisor
UWIC

This communication is intended solely for the person (s) or organisation
to whom it is addressed.  It may contain privileged and confidential
information and if you are not the intended recipient (s), you must not
copy, distribute or take any action in reliance on it. If you have
received this e-mail in error please notify the sender and copy the
message to [log in to unmask]

Individuals are advised that by replying to, or sending an e-mail
message to Somerset County Council, you accept that you have no explicit
or implicit expectation of privacy.

In line with the Surveillance and Monitoring Policy, any e-mail messages
(and attachments) transmitted over the Council's network may be subject
to scrutiny.

Somerset County Council - An Excellent Four Star Authority


  Click
https://www.mailcontrol.com/sr/MmkM6xBHE!bTndxI!oX7UpDBHGT3onM60kLKnI8Us
FdVVTXzx+ag0p7ys81k5bYdWO1SIp4kGGNPcbrY0G8NdQ==  to report this email as
spam.


This email (including any attachments) is intended only for the
recipient(s) named above.  It may contain confidential or privileged
information and should not be read, copied or otherwise used by any
other person unless express permission is given.  If you are not a named
recipient, please contact the sender and delete the email from your
system. It is the recipient's responsibility to ensure that appropriate
measures are in place to check for software viruses. 
 

Please access the attached hyperlink for an important electronic communications disclaimer: http://www.lse.ac.uk/collections/secretariat/legal/disclaimer.htm

Top of Message | Previous Page | Permalink

JiscMail Tools


RSS Feeds and Sharing


Advanced Options


Archives

April 2024
March 2024
February 2024
January 2024
December 2023
November 2023
October 2023
September 2023
August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
2006
2005
2004
2003
2002
2001
2000
1999


JiscMail is a Jisc service.

View our service policies at https://www.jiscmail.ac.uk/policyandsecurity/ and Jisc's privacy policy at https://www.jisc.ac.uk/website/privacy-notice

For help and support help@jisc.ac.uk

Secured by F-Secure Anti-Virus CataList Email List Search Powered by the LISTSERV Email List Manager