Catherine
The National Archives of Australia has advice entitled "Are email
archiving solutions suitable for managing emails as records?" at
http://www.naa.gov.au/records-management/systems/email-archiving-solutio
ns.aspx which may give you some food for thought
John Lovejoy
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I speak for me, not them (but I did write the advice, so I suppose that
my views are their views in this instance)
-----Original Message-----
From: Redfern Catherine
[mailto:[log in to unmask]]
Sent: Tuesday, March 18, 2008 9:20 PM
To: [log in to unmask]
Subject: Capturing all emails (as well as records)?
Hello,
I am interested in any arguments that there might be for capturing ALL
emails sent and received, and retaining them for a certain period of
time (e.g. 6 months/1 year), in addition to relying on staff to capture
emails which are records into a record keeping system.
I can think of several arguments against this practice but am trying to
find out any arguments in favour of it.
Why would an organisation choose to do this? It has been suggested to me
that an organisation might want to do this to monitor/have evidence of
any potential mis-use of the email system. Is that a good enough reason?
Thank you for any comments.
Catherine
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