Hi Judith
Here in Trinity College Dublin we are keeping emails/letters for about
six months and obviously have been lucky!!! We physically do not have
the room to keep these for any longer not to mind six years!!
Regards
Jane Moriarty
Inter Library Loans
DOCUMENT-DELIVERY U.L. wrote:
> Dear All,
> Just a quick query does anyone know how long should we be
> keeping request emails/letters for supplied ILL requests? I have had a
> claims query from BL about something supplied ages ago (last January)
> and when I queried how long we should be retaining the original request
> form/letter they suggested that the paperwork could count as financial
> data, in which case they should be kept for 6 years. I have to admit
> that it had never occurred to me. When we used to return the physical
> forms to BL we never had any records left at all after the claim. Now
> that we are using the spreadsheet to claim supplied items from BL I
> wondered how long other libraries were keeping the paper evidence of the
> requests?
>
> Yours sincerely,
>
> Judith Walton,
> Document Delivery Service Supervisor,
> Durham University Library,
> Stockton Road,
> Durham.
> DH1 3LY
>
> Tel: 0191 334 2946
>
>
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